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Data Availability Statements


For inclusion in articles and other outputs

RCUK mandate that publications resulting from their funding should always include a statement of how the supporting data can be accessed.

Some funders, such as EPSRC, specify that this statement should outline how the underlying data can be accessed and on what terms, including any compelling legal or ethical reasons that would restrict access to the data. The statement should include a persistent identifier for the data record (such as a DOI).

The exact format and placement of the data access statement will depend on your journal. Some journals have their own template for data availability statement. If not, you can either include a formal citation to your data, or a simple statement about how the data can be accessed.

As a minimum, a formal data citation should include the following elements:

Creator (Publication Year): Title. Publisher. Identifier. For example: Irino, T; Tada, R (2009): Chemical and mineral compositions of sediments from ODP Site 127‐797. Geological Institute, University of Tokyo. http://dx.doi.org/10.1594/PANGAEA.726855

You should also include a simple statement about data availability, such as:

  • The underlying research data are openly available from Figshare at http://dx.doi.org/10.1234/01234.
  • All data are provided in full in the results section of this paper.
  • Expression data are openly available from ArrayExpress (Accession E-MTAB-01234 at https://www.ebi.ac.uk/arrayexpress/experiments/E-MTAB-01234/).

If data are not available due to ethical or commercial restrictions please create a metadata record in the Royal Holloway Figshare repository and include that in the statement. 

If there is no data supporting the study (i.e. a review paper) or if the data is in a physical format and cannot be digitised, please include a statement to that effect. 

More information about data availability statements can be found at this page from the University of Bath. The UK Data Archive and DCC has more information about data citations.