Processing the Nomination
Nominations for new External Examiners can be submitted throughout the year, but the majority are processed around the start of the academic year. As per the Regulations on the Conduct of Assessment, External Examiners are normally appointed for a 4 year term by the College.
Nominations should be submitted from either the Chair of the Department Assessment Board, Deputy Chair of the Department Assessment Board or School Manager. Nominations must include the completed Nomination Form and a Short CV for the potential External Examiner. All sections on the Nomination Form and Short CV must be completed, as it helps to avoid any delays in the appointment process.
Please make sure the Department Assessment Board has been clearly specified and the Nomination Form has been signed and dated by the Chair. If the Chair’s name has simply been typed, please make sure the Chair’s confirmation of their acceptance of the Nomination is also submitted by way of an email confirmation.
The External Examiner nomination template documents can be found below.
Further guidance on nominations; the criteria for prospective External Examiners; and associations that are not allowed for External Examiner appointments; can be found in the College’s Regulations on the Conduct of Assessment found here:
Please note: submitting a nomination does not mean the External Examiner has been appointed. All nominations must be formally approved by the Chairs of the School Progression and Awards Boards on behalf of the Executive Committee for Assessment (ECA) and departments will be duly informed once the decision has been made.
Exceptional 5th year term
External Examiners are normally appointed for 4 years, and only in exceptional circumstances can an External Examiner stay for a 5th and final year. This can be in circumstances whereby the degree course (programme) has been withdrawn, but departments need an External Examiner to moderate some re-sit students and to see the course (programme) out. It therefore would not make sense to go through the whole appointment process to appoint a new External Examiner for one year, so departments can request to keep the existing External Examiner on.
If a department wishes to keep the External Examiner on for a 5th exceptional year, then the nomination must be approved by the Chairs of the School Progression and Awards Boards/Executive Committee for Assessment (ECA). The nomination will be processed as per any other nomination request, with the exception that the memo to the Chairs will need to clearly explain the department’s reasons for wanting to keep the External Examiner on.
Please note: AQPO cannot advise whether these 5th exceptional year nominations will be approved as this is the decision of the Chairs of the School Progression and Awards Boards/Executive Committee for Assessment (ECA).