Insurance

For any queries on insurance related matters, please email - InsuranceQueries@rhul.ac.uk

Driving

If you are driving on College Business in your own car, you should ensure you have the correct insurance. In order to claim back expenses for mileage, you must submit a form to go on the approved drivers list. This list is approved by Health and Safety.  Details here.

If you need to drive a vehicle owned by the University, you will need to email an authorised driving declaration form (form below) along with a copy of your licence card front and back to InsuranceQueries@rhul.ac.uk

If you are a student and are driving for research or education purposes, then you must complete a declaration before we can reimburse your mileage.

Driver Declaration for Non Business Mileage

Business Travel Insurance

Staff and students are covered by the College’s Travel Insurance Policy provided that the Insurance Officer is informed of the trip in advance (by completing the online form below), any relevant risk assessment should be completed and the travel is not against medical advice or advice from the Foreign and Commonwealth Office.

If the FCO advice is `against all travel' or `against all but essential travel', the the College's travel insurance will not cover if the traveller has travelled against this advice. Staff should refer immediately to insurancequeries or call the 24/7 assistance if travel immediately imminent and the FCO advice has changed.

From 1 February 2015 no payment will be made to staff or students for any travel insurance taken out personally.

Partners and children accompanying the traveller can be covered by the policy subject to trip detais. Please refer to insurancequeries.

PERSONAL VACATION

As the policy is a business travel insurance policy only - it is unable to cover personal vacation. Any stand-alone holiday will need to be covered by the traveller's own personal travel insurance cover. It is essential that the traveller ensures that this is in place prior to travel to make sure they are fully covered.

The insurer will howerver allow incidental days on a business trip dependent on the length, guidelines are:

Incidental Days Allowance
Less than 5 working days0 days can be covered                                                                    
5-12 working days 2 days can be covered
13-21 working days 5 days can be covered

Please email Insurancequeires for clarification.

STUDENT PLACEMENTS

For Student Placements, including Study Abroad, see the information on the Health and Safety website, in particular regarding insurance – it is the student’s responsibility to obtain appropriate insurance.

CLAIMS

College will not make a claim for property or cancellation insurance of less than £100, any losses under this value should be notified to the Insurance officer and may be reimbursed to the individual. Medical and other claims will be met in full as will any property or cancellation claim over £100. 

No claim will be considered if the trip has not be advised to the Insurance Officer before travel unless there are exceptional circumstances to take into consideration.

CLAIMS GUIDANCE  - CORONAVIURS

To submit a claim please email insurancequeries

Online Business Travel insurance Request  

Thursday 12th March - The College has decided that, with immediate effect, staff and students should not travel internationally on College related until further notice.

https://intranet.royalholloway.ac.uk/staff/campus-life/information-on-coronavirus.aspx

CORONAVIRUS - Please refer to the lastest University intranet information. After the Univesrity travel restriction is lifted, if the advice by the FCO is `against all travel' or `against all but essential travel' the trip will not be covered by the University policy. Please refer to insurancequeries.

Please be aware of any ENTRY RESTRICTIONS to a country imposed by local authorities that may effect your trip. If the trip has to be cancelled due to entry restrictions, the Univeristy policy would not cover for cancellation expenses under an exclusion (subject to circumstances and review by the claims team).

BREXIT - If you are visiting Europe after BREXIT please refer to FCO guidelines - which include requiring 6 months on your passport. 

In the event of a no deal BREXIT, the University's Travel policy will still cover for emergency medical expenses and pre-existing conditions (as long as the traveler is not travelling against medical advice or in the case of a servere condition has a letter from their doctor confirming they are fit for travel).

To inform the Insurance Officer of a proposed trip, complete the online form.

*Fieldwork risk assessments must be completed and approved by the department prior to completing the online form. For assitance with risk asessements please refer to your department contact or the Health and Safety webpages for guidance.

Employers and Public Liability Certificates

Ministry of Justice Reforms

For Claimant Solicitors, Ministry of Justice Reports, please see

MOJ Important Information for Claimant Solicitors

 

Loan of equipment form

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