Gold

How to make articles Open Access


 

There are two main routes to making articles OA:

  1. Deposit into Pure: Add the Author's Accepted Manuscript to Pure. The Team will make the file Open Access in line with the publisher's OA policy. The AAM will be OA via Pure profile pages.
  2. Publishing the article as an Open Access article: either in a full OA journal or within a subscription journal which has a mix of subscription and OA articles (hybrid journals). This often involves the payment of an Article Processing Charge.

The choice of routes will be informed by:

  • if the research was funded, if yes, by which funder. Authors must always check their funder's OA policy. Research Council funded authors should check the Research Council OA  page for full information, including about the College UKRI OA fund. Other funders, such as the Wellcome Trust and the European Commission, also have OA policies.
  • if the article is going to be submitted to REF. The REF 2021 OA policy will continue to apply until the next REF OA policy is implemented. 
  • which publisher and journal the article is going to be published in.

Read / publish agreements with publishers

The College has signed some read / publish agreements with publishers. The Library pays one invoice which covers both subscriptions and APCs to enable all current College authors, including staff and PGRs, to publish articles as OA within journals on the agreement title lists.  Authors do not need to pay individual APCs as the cost has already been paid via the agreements. These deals are known as transitional agreements which gradually shift the basis of payments from HEIs to publishers from subscription based reading to OA publishing services over a number of years. The deals are negotiated by JISC.

The details of the publishers that the College have signed an agreement with, are listed below. If a publisher does not appear on the list, then the College has no agreement in place and authors will need to pay an individual APC for their article or use the deposit into Pure route to make the article OA.

If authors want to publish OA via an agreement, they need to:

  1. Check if the journal is on the agreement title list via the Transitional Agreement look up tool below. Check that the publication type is included in the agreement. Some publishers exclude certain content item types from the agreements.
  2. Provide the publisher with key information:
  • their College email address as this provides the affiliation which triggers the publisher to know the article is being processed under the agreement
  • details of any funder
  • select the Creative Commons CC-BY attribution licence unless there is a specific reason why this is not suitable for the article. Funded authors need to check their funder's OA policy. Research Council funded authors must select CC-BY.

    3. Follow the instructions provided by the publisher. For some agreements, the publisher will send a request  to the Research Support Team, which they will need to approve. For other agreements, the publisher will use the affiliation to automatically approve the request. 

Details are provided below for each agreement including the publisher's agreement page with the journal lists and information about author workflows. These agreements are new and represent a different and evolving way of making journal content available to read and publish OA. Please note that agreements can change and authors should check this page regularly. The Research Support Team is always very happy to help to support authors to make their articles OA and can be contacted for advice.

Transitional Agreement Look up tool provides a quick way to check if a journal title is included in a College OA agreement by searching on the College's name and journal title. The tool will display if the journal is included in an agreement, with a "Yes" in the "Jisc Agreement held" column. 

Cambridge University Press: agreement page provides the journal title list to the 380 journal titles on the agreement list as well as the author workflow steps. CUP will send a request to the Research Support Team for approval. 

Elsevier: agreement page provides the journal title list to the 1900 journal titles on the agreement list as well as the instructions for authors. Elsevier will send a request to the Research Support Team for approval.

Institute of Physics: agreement page provides the journal list to about 80 journal titles on the agreement list as well as the author workflow steps. IOP review and approve articles for OA publishing under the agreement.

Oxford University Press: agreement page provides the journal title list covering about 400 hybrid and fully OA journals in the agreement and workflow steps for authors. OUP review and approve articles for OA publishing under the agreement. The Research Support Team will receive a monthly report of approved / rejected articles. Authors should ensure that they understand the process and email openaccess@rhul.ac.uk to first check their eligibility to ensure the correct options are selected.

Sage: agreement page provides the journal title lists for the 900 titles in the subscription journal collection, the ImechE collection and Royal Society of Medicine collection within the agreement as well as instructions for authors. Sage first sends requests to the Research Support Team for approval. If the requests are approved, then authors receive an email inviting them to take up the offer of OA. The Sage agreement also includes a 20% discount on publishing OA in full OA journals within the agreement. These requests go through a similar workflow. Please note that the Library only manages a fund for UKRI funded authors, this UKRI fund will be used to pay the remaining 80% of the APC. Non UKRI funded authors will still be able to get the discount however they will need to identify a fund code and a bill payer who will be responsible for paying the 80% of the APC. 

Springer: agreement page provides the journal title list and author workflows for approximately 2000 hybrid journals. Springer will send a request to the Research Support Team for approval.

Taylor and Francis: agreement page provides details of the 2300 Open Select hybrid journal titles within the agreement as well as the author workflow. Taylor and Francis will send a request to the Research Support Team for approval.

Wiley:  agreement page provides 2 journal title lists and author workflows for the 240 fully Gold OA and 1430 subscription journals that offer OA within the agreement. Wiley will send a request to the Research Support Team for approval.

British Psychological Society: members can have their APC subsidised by the Society. Please select British Psychological Society as the Funder on the Wiley submission system. More information can be found on the BPS website.

Updated 1st August 2022

Contact us

Open Access:

openaccess@royalholloway.ac.uk

Pure:

pure@royalholloway.ac.uk

Meet the Team