Open Access at Royal Holloway


View Royal Holloway's research outputs and researcher profiles

Royal Holloway is a strong supporter of OA to achieve the College's research strategy, which is underpinned by policies, advocacy, support services for researchers and systems development.

Open Access: an overview 

“Open-access (OA) literature is digital, online, free of charge, and free of most copyright and licensing restrictions. What makes it possible is the internet and the consent of the author or copyright-holder.” (Suber, 2004) 

Open Access (OA) can be delivered in two ways, via OA publication and via OA repositories. 

  • The term “gold OA” is used to describe publishing an article in a full or hybrid OA journal. Hybrid journals have a mix of OA articles which anyone can read and articles which only journal subscribers can read.
  • Repositories, or green OA, can host different types of material, such as peer-reviewed papers, grey literature, theses and dissertations, and pre-peer reviewed and post peer reviewed items. Repositories can be institutional or organisational, which are affiliated with institutions and organisations, or subject, which collect items related to subject fields. At Royal Holloway, Pure is used to provide OA to research outputs.

Royal Holloway colleagues have also been providing their views about OA:

Dr Jessie Ricketts from the Department of Psychology explains why Open Access is so important for her publications.

Dr Gwilym Eades from the Department of Geography gives his views on the benefits of Open Access.

Making research outputs OA via Pure

Authors should add the author's accepted version to Pure as a closed file within 3 months of the date of acceptance. This file will be made OA in line with the publisher's OA policy. This is the version with the final academic content but without the font, logos and typesetting of the publisher's version. Authors should first check the  SHERPA/RoMEO service which lists publishers and journal titles and their copyright agreements. Sherpa/Romeo information is also integrated into Pure. The 4 step guide provides an overview of how to make content OA by deposit into Pure.

Some publishers may also set an embargo period which will state that an article can only be made OA, a certain time after publication. 

Staff in the Research Support Team check articles that are added on Pure, apply any embargos and make the files OA in line with the publisher's OA policy.  The team are very happy to provide advice to staff and PGRs via email

Publishing research outputs as OA

This can involve the payment of an Article Processing Charge (APC). Authors will need to identify a budget to pay the APC. The College has signed read / publish agreements with Cambridge University Press, Oxford University Press, Sage, Springer, Taylor and Francis and Wiley which may enable College authors to publish their articles OA in journals on the agreement lists. Research Council authors can also apply to the College UKRI OA block grant which will can cover APCs for articles that acknowledge Research Council funding.

REF Open Access policy 

The REF 2021 OA policy will continue to apply until the next REF OA policy is implemented. 

Articles and conference papers published in journals must be made OA either via deposit into Pure or publication as an OA article. Authors must deposit the author's accepted manuscript  into Pure within 3 months of the date of acceptance in order to be OA eligible for the REF. 

The Research Support Team is here to provide support and guidance to enable outputs to gain increased visibility and discoverability via OA and to achieve REF OA eligibility.

Support and Training

The Research Support Team are very happy to provide support and training to staff and students on Pure, and provide presentations and advice on OA including how to comply with the next REF requirements and the RCUK Policy on OA. If you would like to arrange a presentation or an update, please contact Nicola Cockarill

Updated 21st May 2021.

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