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Data access statements


 

All research articles should have a research data access statement. This provides information about where the supporting data is stored and how / if it can be accessed.

RCUK mandate that publications resulting from their funding should always include a statement of how the supporting data can be accessed. EPSRC specify that this statement should outline how the underlying data can be accessed and on what terms, including any compelling legal or ethical reasons that would restrict access to the data. The statement should include a persistent identifier for the data record (such as a DOI).

The exact format and placement of the data access statement will depend on the journal. Some journals have their own template for the data access statement which is usually described in the author guidelines for the journal. If not, then a formal citation to the data, or a simple statement about how the data can be accessed should be included.

As a minimum, a formal data citation should include the following elements:

Creator (Publication Year): Title. Publisher. Identifier. For example: Irino, T; Tada, R (2009): Chemical and mineral compositions of sediments from ODP Site 127‐797. Geological Institute, University of Tokyo. http://dx.doi.org/10.1594/PANGAEA.726855

Example data access statements:

Data is stored on a repository:

  • Data available via the Dryad Digital Repository https://doi.org/10.5061/dryad.mkkwh70v8 (Siviter, Horner, Brown, & Leadbeater, 2019).
  • The underlying research data are openly available from Figshare at http://dx.doi.org/10.1234/01234.
  • Expression data are openly available from ArrayExpress (Accession E-MTAB-01234 at https://www.ebi.ac.uk/arrayexpress/experiments/E-MTAB-01234/).
  • The materials, data, and analysis scripts for this project can be found on https://osf.io/g74vp/
  • Materials and datasets are available from https://osf.io/fxy7j/ and https://neurovault.org/collections/4882/.
  • The underlying data supporting this publication can be publically accessed in [insert repository/data centre/archive here] via the following persistent identifier: [insert Persistent Identifier here]. The data are available under a [insert licence here].

Data is contained within the supplementary information with the article:

  • All data are provided in full in the results section of this paper.
  • All data supporting this study are provided as supplementary information accompanying this paper.
  • All data generated or analysed during this study are included in this published article (and its Supplementary Information Files). Datasets that are more detailed are available from the corresponding author on reasonable request.

Data is not able to be accessed:

  • The data can not be shared due to a confidentiality agreement with the commercial partner.
  • The data will be available from [insert Persistent Identifier here] after 2029 due to an embargo.

Data can only be accessed under certain conditions:

  • The underlying data supporting this publication have been deposited in [insert repository/data centre/archive here]. If you wish to access this data please contact [insert name and contact details here].
  • The underlying data supporting this publication can be accessed by contacting [insert contact details here].

  • Due to the confidential nature of some of the underlying data supporting this publication not all of the data can be made accessible to other researchers. Please contact [insert contact details here] for more information. (Academics are asked to use an institutional email address as the responsibility lies with the institution to monitor access requests to data to determine for how long the data should be stored).

No data collected for article:

If there is no data supporting the study (i.e. a review paper) or if the data is in a physical format and cannot be digitised, please include a statement to that effect. 

  • No data was collected in the production of this paper.

More information about data access statements can be found at this page from the University of Bath. The UK Data Archive and DCC has more information about data citations.

Contact us

rdm@royalholloway.ac.uk