Leaving the College
The manager of the member of staff who is leaving the College must complete the Leavers process in MyView. (MyView > MyPeople > Leavers). The member of staff leaving the College will receive an email asking them to log into MyView and approve the leaver’s action. Once approved the request is submitted to HR for processing. If you need further support contact your School Administration team (Academic) or HR (Professional Services).
MyView Leavers forms
Once the staff member has confirmed they are leaving there are two additional forms that may need to be completed by the manager:
- Leavers holiday claim form - This form only needs to be filled in if there is agreed outstanding holiday to be paid to the staff member. This should only be used in exceptional circumstances.
- Leavers post update form - This form is only required if the staff member is a line manager and is not being replaced in their post. This information is used to control who current direct reports should report to once the manager leaves.
To access these forms > MyView > Team selector > MyPeople > Select the staff member that is leaving > Leavers holiday claim form or Leavers post update form.
At the end of your last day with the College your access to the below will be withdrawn in line with HR policy.
Access to buildings
Access to buildings will be withdrawn at the end of your last day of service at Royal Holloway.
Access to IT
Please ensure arrangements are made to copy any information that is still required from personal drives, to a location that can be accessed once you have left, before your last day of work. Important emails should also be forwarded to your line manager, if copies are required. Access to all IT systems and email accounts will be withdrawn at the end of your last day of service at Royal Holloway.
Access to MyView
Access to MyView will be withdrawn at the end of your last day of service at Royal Holloway. You should print off all previous payslips and P60’s before your final day. Your final payslip and P45 will then be sent to the home address you have listed on MyView. Please ensure that all of your personal details are correct on MyView before your final day.
IT access for an honorary title
IT access for an honorary title
For those who have received confirmation of Honorary Status (including Emeritus roles)
If you are leaving your employment with the College and have been awarded an honorary title i.e. emeritus professor or reader, which has been confirmed in writing by HR, you must contact ITServicedesk@rhul.ac.uk and ask to give you continued IT access. In the request you must detail exactly what system access and information you need to maintain.
For those who have not received confirmation of Honorary Status (including Emeritus roles)
If you are leaving and have been informed by management that you may be awarded an honorary title (this will be subject to approval by the Academic Staffing and Titles Committee) you should contact ITServicedesk@rhul.ac.uk and ask to give you continued IT access. In the request you must detail exactly what system access and information you need to maintain.
When sending your request to IT you will need to include approval from your Head of Department and email@example.com confirming that your access can be extended (i.e. has an honorary request been made/approved or likely to be made).
Note: It is not possible for continued access to be set up automatically, without the steps outlined above, before your leave date as you will be moving from a paid into an unpaid position and your pay documents need to be produced. Until this happens after the last month in which you are paid your new role cannot be set up as we are unable to move you into the new post on College systems.