Right to work checks

The temporary adjustments to right to work checks due to COVID-19, which allowed employers to carry out checks over video calls, are coming to an end on 5 April 2022.  

From 6 April 2021, employers have a legal duty to conduct right to work checks in line with the government’s guidance which requires the employer to check the acceptable documents in person, scanned or photos of original documents will not be acceptable.  

There is no requirement to carry out retrospective checks on those who had a COVID-19 adjusted check between 30 March 2020 and 5 April 2022.  

Further guidance on right to work checks can be found on the government’s website: https://www.gov.uk/guidance/coronavirus-covid-19-right-to-work-checks and the College’s Moodle course.  


Recruitment update

Expenditure Control Committee (ECC) will be disbanded on 20 November 2020.

All recruitment and change requests need to be approved in Stonefish before recruitment and changes can be actioned.  

This covers recruitment and changes to the following groups;

  • Permanent staff
  • Variable hours staff (paid via timesheets)
  • Fixed term staff (except those funded 100% from research grants)
  • Casual workers (paid via timesheets)
  • Agency workers


The Recruitment Team within the Human Resources Department are responsible for the management and administration of recruitment and selection matters for all Schools, Departments and Professional Services at Royal Holloway.

This information is for line managers and staff who are involved in recruitment & selection activities across the College.  Staff undertaking recruitment activities required to attend recruitment and selection training and complete the preventing illegal working online course.


Temporary Agency Staff

Agency Workers can be used to provide short-term cover and additional resource from time to time to enable flexibility.  However, prior to hiring an Agency Worker all internal options should have been exhausted to ensure effective utilisation of existing staff and minimise cost and disruption.

Where it is necessary to hire an Agency Worker, Matrix SCM is the College’s provider for the supply of commercial temporary agency staff and further information on ordering procedures can be found here.


Stonefish Recruitment Guidance

Contacting the Recruitment Team

If you have any questions or require any further information please contact a member of the Recruitment Team, whose contact details are available on the main Human Resources Department webpage  here.


Please see our induction pages for guidance for managers when recruitment is complete. These include induction checklists which you should use to help you to prepare for the arrival of your new colleague and to ensure they receive essential information and complete mandatory training when they begin work.