We love events on campus, and great events are part of Royal Holloway’s rich cultural life. Running an event on campus can be complicated though, so we’ve put together this page to let you know about things you need to do and things to watch out for.
The really important thing
Events have to have a ‘named organiser’ – and if you’re looking at this page, chances are that’s you! If you’re the named organiser of an event, you have overall responsibility for that event. It’s your job to make sure that everything’s safe, fair and done above board. You’ll need to make sure that the event is risk assessed and follows health and safety procedures, is appropriate and accessible, and uses our space on campus safely and respectfully.
You can find out how to check off each of these things using our handy checklist below.
Send us your proposal
If you want to run an event on campus you need to let us know!
Whoever’s organising the event needs to send a proposal to the College at least six weeks before the proposed date of the event (three weeks for smaller events or displays). Your proposal should include what the aims and objectives of the event are, along with a clear plan for how you will organise and deliver the event.
You can submit your proposal by email. We’re always keen to hear your ideas and we’ll always do our best to accommodate you, but do make sure you submit your proposal before you make any arrangements – you don’t want to make commitments only to discover your plan’s not possible.