Rose

Extensions - Frequently asked questions


 

During the academic year, if you can’t meet your assessment deadline due to short-term unforeseeable or unpreventable circumstances, you may be able to apply for an extension.

Take a look at our frequently asked questions below on the extension request process.

How do I request an extension?

Click here to find out more about applying for an extension.

Should I apply for Extenuating Circumstances or an extension?

During the academic year, if you can’t meet your assessment deadline due to short-term unforeseeable or unpreventable circumstances, you may be able to apply for an extension.

If you are both unable to apply for an extension before the assessment deadline and unable to submit your assessment by the deadline, you should apply for Extenuating Circumstances.

If you have been granted an extension but are unable to submit your assessment by the extended deadline, you should read the Extenuating Circumstances Guidance for Students to determine whether you should apply for extenuating circumstances

What can I submit an extension request for?

An extension will only be granted where there are clear personal or medical circumstances which prevent you from meeting the original deadline. Appendix B: Extensions and Extenuating Circumstances of the Extenuating Circumstances Guidance for students provides examples of circumstances that would be accepted or not.

What should I do if I cannot access the online extensions system?

All extension applications should be made through the Campus Connect/Extensions System.  Should you not be able to log into Campus Connect, you should contact Student Administration - you will be required to provide an exceptional, unforeseen reason as to why you could not. 

When should I submit an extension request?

You should submit your extension request as soon as possible, but not earlier than 10 workings before the submission date. 

Applications will be accepted until the original assessment deadline. The College is unable to guarantee that an application made less than two working days in advance of the assessment deadline will be processed before the deadline.

How long can I request an extension for?

You have the option to apply for two different extension types based on what you think best for your circumstances:

EITHER

  • A 5 working day self-certified extension is intended for circumstances of a very short-term nature for which it may not be possible to obtain evidence (e.g. incapacitating illnesses lasting less than five working days). Examples of circumstances where you may be able to self-certify for an extension are outlined in Appendix B: Extensions and Extenuating Circumstances of the Extenuating Circumstances Guidance for students. You are only allowed to self-certify an extension twice per academic year.

OR

  • A 10 working day evidence-based extension must be supported by appropriate evidence. Evidence that we will and will not accept is shown in Appendix B: Extensions and Extenuating Circumstances of the Extenuating Circumstances Guidance for students. Evidence-based extensions will be granted for ten working days. Should you apply for three or more in one academic year, you will be asked to meet your school department so you can discuss any wellbeing issues or support that may be required.

If you have previously been granted a 5 working day self-certified extension but require more time, you can provide evidence to be granted five additional working days.

What type of evidence should I submit to support my 10-day evidence-based extension application?

Clear photographs or scans of evidence must be attached to all 10 working day evidence-based extension applications.  Examples of supporting evidence that you should attach to your 10 working day evidence-based extension application can be found in Appendix B: Extensions and Extenuating Circumstances of the Extenuating Circumstances: Guidance for students. This list of evidence is indicative and all requests will be viewed on a case-by-case basis. Please note that evidence provided in a language other than English should be professionally translated.

Is there a limit on the number of times I can be granted an extension?

There is no cap on the number of times you can be granted a 10 working day evidence-based extension, provided you attach appropriate evidence to each application.

You can only be granted two 5 working day self-certified extensions per academic year. If the same circumstances affect more than one deadline in the same week,  the College will normally take this into consideration and consider it as one instance of self-certification.

When will I hear about the outcome of my application for an extension?

You should continue to work to your original assessment deadline until you hear about the outcome of your application.

The College will notifiy you by email to your College email address, requesting you to log in to Campus Connect to view updates. A decision on your application will normally be made within two working days. 

What if I am unable to submit an extension application before the deadline?

If you are unable to submit an extension application before the deadline and you cannot submit your assessment by the deadline, you should read the Extenuating Circumstances Guidance for Students.

What if the extension I was given has not given me enough time to complete my assessment?

The maximum extension allowed on the deadline for any assessment is 10 working days. If you applied for, and were granted a 10-day evidence based extension, and are unable to submit by the new deadline, you should you should read the Extenuating Circumstances Guidance for Students.

If you have previously been approved for a 5 working day self-certified extension, you can submit evidence to gain a further five working days to complete and submit your assessment. If you are unable to submit evidence, you should you should read the Extenuating Circumstances Guidance for Students.

What if I have an extension approved after I’ve already submitted the assessment?

If your extension application has been approved but you have already submitted your assessment, you will be able to revise and resubmit your assessment by the new deadline.

Can I submit my assessment late?

You cannot submit an extension request after the original submission deadline has passed.

If you submit your assessment after the original deadline, the standard penalties for late submission will be applied. See Section 13 of the Undergraduate Regulations for more details.