Where and when to go
We’ve made an exam venue map to help you check where you need to go to sit your exams. Make sure you have a look at the map before the day of your exam and ask at the Student Services Centre if you’re still not sure where you need to go.
Remember that other people on your course might have their exam in a different place to you as we sometimes have to split exams over different venues!
Most exams start at either 9.30am or 2pm, but check your timetable carefully to make sure you have the right time. It’s a good idea to arrive at least 20 minutes before your exam starts so you can be certain you’re in the right place, check your seat number and get your thoughts together.
What do I need to bring?
You’ll need to bring one of the following forms of ID with you:
- College Card
- Driving licence
- BRP Card (Visa)
If you forget your ID then you can still sit the exam but you’ll be asked to stay behind at the end to answer a few security questions.
You’ll also need to bring any stationary that you need and an approved calculator (if you’re allowed to use one). Not sure if you can bring a calculator? Check with your department before the exam!
For more information, watch our short video to find out more about what you’re allowed to take with you to your exam.
Things you can’t bring
Here’s a list of things that you can’t have on your person or on, or next to, your desk:
- Bags, purses or wallets (having a wallet in your pocket is considered an exam offence – a possible attempt at cheating!)
- Pencil cases which aren’t see through
- Anything electrical, including anything from mobile phones to MP3 players to smart watches (including Apple Watches)
- Food (a small amount of sweets/mints are allowed, but a packed lunch is not)
- Cans or drinks bottles that have labels
- Lecture notes, text books (unless it is an open book exam), dictionaries (unless specifically permitted for the exam) or spare paper
- Hats, coats or scarves (unless worn for religious reasons).
If you bring any of these items you’ll need to leave them at the side of the room, away from your desk, as instructed by the invigilator. We recommend you leave any valuables at home. If you do have any valuables with you on the day make sure you ask for a valuables bag from the invigilator.
Calculators are allowed in some exams but not all. If you’re not sure if you’re allowed to use one then check with your Department before the exam.
All calculators must be approved before they can be used in an exam. We suggest you buy your calculator early in the year (new students will be given a free calculator during induction) and take it to your department who will approve it by putting a sticker on the back.
If you bring a calculator to an exam that hasn’t got an approval sticker then you won’t be able to use it, and you might not be permitted to use a spare if this isn’t allowed by your department. Spare calculators are not guaranteed and are subject to availability.
What if I miss an exam?
If you can’t attend an exam for whatever reason then you should, where possible, email the Student Services Centre on the day of the exam with your name, student ID number and the reason why you’re missing the exam.
We’ll then forward this to your department(s) so that they’re aware of your non-attendance. This email does notconstitute a formal submission of extenuating circumstances, however, which are explained in more detail below.
‘Extenuating circumstances’ are situations beyond your control which might have a negative impact on your ability to take exams or complete your coursework.
Examples of extenuating circumstances might include (but are not limited to) illness, bereavement, a traumatic personal experience or disruptions in an examination venue.
You are responsible for informing your School Office or department if you experience extenuating circumstances that you think could have negatively affected your studies at any point during the academic year. To do this, you need to complete an extenuating circumstances form, including with it any supporting evidence you might have (like a doctor’s letter). Your School Office can help you complete this form.
Our Extenuating Circumstances – Guidance for Students includes detailed information on who you need to inform, what we consider to be acceptable extenuating circumstances, what you need to submit to us, the process for considering any extenuating circumstances and what options are available to the board of examiners. If you’re planning on submitting extenuating circumstances it’s a good idea to read the guidance carefully.
Wellbeing services within the College and the Clarence Medical Health Centre do not directly provide documents to students to support a submission for extenuating circumstances.
If you require documentation from any of the College Wellbeing services you should contact Student Advisory & Wellbeing Services who will collate all relevant interactions with their services into one document. You will need to give them your consent to share this information with the College by completing an extenuating circumstances evidence consent form.
If you are registered as a patient with the Clarence Medical Health Centre and you wish to request medical evidence you should contact them directly you will need to provide them with consent for them to share records with the College. They can only provide evidence of issues you have sought medical treatment for and which were unforeseeable and unpreventable. Visit the Health Centre webpage for more information.
If you’re submitting on medical grounds and are not registered with Clarence Medical Health Centre then you might also need to ask a medical practitioner to complete a medical form. Information about who needs to complete this form can be found in our Instructions to Candidates.
Deadlines for submitting extenuating circumstances
As outlined in the Guidance for Students, we recommend that you submit your request for extenuating circumstances as soon as possible, even if you’re not sure whether or not your studies were affected.
Final deadlines for submitting extenuating circumstances are:
Undergraduate deadline – midday on Tuesday 4 June
The 2018/19 deadline is midday on Tuesday 4 June 2019, though you should also check with your department regarding specific assessment/exam related submissions.
Be aware that this deadline applies to all work completed and assessments taken during the main academic year, September to June. The deadline for submission of extenuating circumstances for Summer Resits is listed in the Summer Resit Instructions to Candidates, this document will be available from July 2019.
Postgraduate Taught deadline
- For examinations that are taken in April, May and June, the deadline is midday on Tuesday 4 June 2019.
- For non-examination assessments (e.g essays, dissertations, projects and group work), your department/school will notify you of the deadline for submission, which will be before the Sub-board of Examiners meets to agree marks.
Please note, these deadlines apply to all work completed and assessments taken during the main academic year from September to June. The deadline for submission of Extenuating Circumstances for Summer Vacation Assessments are listed in the Summer Vacation Assessment Period Instructions to Candidates, this document will be available from July 2019.
Make sure you keep checking your College email and carefully read any emails you get about exams and deadlines.
College Regulations and Instructions to Candidates
Our College Regulations set out the guidelines that we expect all of our students to follow and what the consequences are if they’re not followed. When you started at the College you agreed to read, understand and abide by them.
The Instructions to Candidates gives you important information about the regulations surrounding assessments at the College. Not knowing is not an excuse so it’s in your interest that you take the time to read and understand them.