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Sitting or submitting


You’ve done all the hard work writing your essays or revising for your exams and now it’s time to either “sit it” or “submit it”. We’ve put together loads of information here to make sure you know what to do (and not do!) to get it right.

Where and when to go

We’ve made an exam venue map to help you check where you need to go to sit your exams. Make sure you have a look at the map before the day of your exam and ask at the Student Services Centre if you’re still not sure where you need to go.

Remember that other people on your course might have their exam in a different place to you as we sometimes have to split exams over different venues!

Most exams start at either 9.30am or 2pm, but check your timetable carefully to make sure you have the right time. It’s a good idea to arrive at least 20 minutes before your exam starts so you can be certain you’re in the right place, check your seat number and get your thoughts together.

What do I need to bring?

You’ll need to bring one of the following forms of ID with you:

  • College Card
  • Passport
  • Driving licence
  • BRP Card (Visa)

If you forget your ID then you can still sit the exam but you’ll be asked to stay behind at the end to answer a few security questions.

You’ll also need to bring any stationary that you need and an approved calculator (if you’re allowed to use one). Not sure if you can bring a calculator? Check with your department before the exam!

For more information, watch our short video to find out more about what you’re allowed to take with you to your exam.

Things you can’t bring

Here’s a list of things that you can’t have on your person or on, or next to, your desk:

  • Bags, purses or wallets (having a wallet in your pocket is considered an exam offence – a possible attempt at cheating!)
  • Pencil cases which aren’t see through
  • Anything electrical, including anything from mobile phones to MP3 players to smart watches (including Apple Watches)
  • Food (a small amount of sweets/mints are allowed, but a packed lunch is not)
  • Cans or drinks bottles that have labels
  • Lecture notes, text books (unless it is an open book exam), dictionaries (unless specifically permitted for the exam) or spare paper
  • Hats, coats or scarves (unless worn for religious reasons).

If you bring any of these items you’ll need to leave them at the side of the room, away from your desk, as instructed by the invigilator. We recommend you leave any valuables at home. If you do have any valuables with you on the day make sure you ask for a valuables bag from the invigilator.

Calculators

Calculators are allowed in some exams but not all. If you’re not sure if you’re allowed to use one then check with your Department before the exam.

All calculators must be approved before they can be used in an exam. We suggest you buy your calculator early in the year (new students will be given a free calculator during induction) and take it to your department who will approve it by putting a sticker on the back.

If you bring a calculator to an exam that hasn’t got an approval sticker then you won’t be able to use it, and you might not be permitted to use a spare if this isn’t allowed by your department. Spare calculators are not guaranteed and are subject to availability.

What if I miss an exam?

If you can’t attend an exam for whatever reason then you should, where possible, email the Student Services Centre on the day of the exam with your name, student ID number and the reason why you’re missing the exam.

We’ll then forward this to your Schso that they’re aware of your non-attendance. This email does notconstitute a formal submission of extenuating circumstances, however, which are explained in more detail below.

Extenuating circumstances

‘Extenuating circumstances’ are situations beyond your control which might have a negative impact on your ability to take exams or complete your coursework.

Examples of extenuating circumstances might include (but are not limited to) illness, bereavement, a traumatic personal experience or disruptions in an examination venue.

You are responsible for informing the College if you experience extenuating circumstances that you think could have negatively affected your studies at any point during the academic year. To do this, you need to complete an online extenuating circumstances form (to follow), uploading any supporting evidence you might have (like a doctor’s letter). Your School Office or the Students Union can help you complete this form.  

Our Extenuating Circumstances – Guidance for Students includes detailed information on who you need to inform, what we consider to be acceptable extenuating circumstances, what you need to submit to us, the process for considering any extenuating circumstances and what options are available to the board of examiners. If you’re planning on submitting extenuating circumstances it’s a good idea to read the guidance carefully.  

To apply, please complete the online Extenuating Circumstances Form, and attach as much evidence as you can to support your application.

Deadlines for submitting extenuating circumstances

As outlined in the Guidance for Students, we recommend that you submit your request for extenuating circumstances as soon as possible, even if you’re not sure whether or not your studies were affected.

Deadlines for submitting extenuating circumstances are:

Undergraduates 

The 2019/20 deadline dates are:-

  • Term 1 Courses and January departmental exams/in class tests – 12:00 Midday Friday 31 January 2020

  • Final Deadline - 12:00 midday on Tuesday 2 June 2020

Be aware that these deadlines apply to all work completed and assessments taken during the main academic year, September to June. The deadline for submission of extenuating circumstances for Summer Resits is listed in the Summer Resit Instructions to Candidates, this document will be available from July 2020.

Make sure you keep checking your College email and carefully read any emails you get about exams and deadlines.

Postgraduate Taught deadline for standard programmes

  • For Term 1 Courses and January Examinations – 12:00 Midday Friday 31 January 2020.
  • For Term 2 and 3 assessments and exams completed during the formal exam period in April and May – 12:00 Midday Friday 26 June 2020
  • Final Deadline for assessments completed after the end of Term 3. For example examinations taken during the Summer Vacation Assessment period and Dissertations - 12:00 Midday Friday 18 September 2020

Please note, these deadlines apply to all work completed and assessments taken during the main academic year from September to September. 

Students registered on postgraduate taught programmes that do not run from September to September  may have differing Extenuating Circumstances deadlines. You can contact ECs@royalholloway.ac.uk for more information.

Make sure you keep checking your College email and carefully read any emails you get about exams and deadlines.

College Regulations and Instructions to Candidates

Our College Regulations set out the guidelines that we expect all of our students to follow and what the consequences are if they’re not followed. When you started at the College you agreed to read, understand and abide by them.

The Instructions to Candidates gives you important information about the regulations surrounding assessments at the College. Not knowing is not an excuse so it’s in your interest that you take the time to read and understand them.

Important dates

College examination period Tuesday 28 April to Friday 29 May 2020
College deadline for Undergraduates to submit requests for consideration of Extenuating Circumstances * Midday Tuesday 2 June 2020
Publication of Undergraduate results and progression decisions through Campus Connect To be confirmed
Deadline for Undergraduate progression responses and registrations for the Summer Vacation Assessment Period To be confirmed
* Be aware that these are College deadlines.