Pen, paper, phone and coffee on a table

CHECKLIST


 

We've created a handy guide to summarise everything you and your guests need to know for your Graduation ceremony. Click here to download our Graduation event guide

Before the day

  1. Confirm your attendance

    You need to tell us that you’re going to attend your graduation ceremony via our online booking site from 8 October (note this doesn't automatically reserve guest tickets for you).

  1. Book tickets

    If you want to invite friends and family to see you graduate, you’ll need to book them a ticket online using our online booking site.

  1. Print your parking pass

    When you confirm your attendance we'll attach a parking pass to your confirmation email. You need to print the pass and display it in your windscreen on the day. You can’t park on campus without a pass.

  1. Order your gown

    You’ll need to hire your gown online from 8 October. The Ede & Ravenscroft gown hire booking site will close on Sunday 8 December 2019.

  1. Clear all your debts with the College

    You can’t take part in the graduation ceremonies if you have any outstanding academic debt to the College.

  1. Arrange travel and book accommodation

    Make sure you know how you and your guests are going to get to graduation on the day. We have accommodation available if you'd like to stay on campus - select ‘Halls of Residence’ as the Location and enter the promotion code WGRAD2019 when you book for our special Graduation rates.

 

On the day

  1. Arrive in plenty of time

    You should arrive at least one hour before the start of your ceremony to give you time to register and collect your gown.

  2. Register

    When you arrive you’ll need to go to the Windsor Building Reception and register your attendance and receive your red registration card - this is important so don’t lose it!

    Please remember to bring photo ID with you.

  3. Tickets

    If you have booked guest tickets you will be able to collect these at the registration desk. You will need to give your guests their tickets but make sure you keep hold of your red registration card.

  4. Collect your gown

    Gown collection will take place in the Windsor Building, Room 1-02/03.

  5. Know where you need to be

    Make sure that you and your guests know where they need to go and what time they need to be there. There will be maps located around campus and members of staff on hand to answer any queries.

  6. Get into position

    Make sure that your guests head to the Windsor Auditorium and that you’re in Windsor Room 0-02/03 no later than 30 minutes before the start of your ceremony.

  7. Enjoy yourself!

Student at her laptop

IMPORTANT THINGS YOU NEED TO KNOW


 

Important things you need to know

What's a 'graduand'?

The term 'graduand' refers to anyone who is about to receive an academic degree. Once a graduand has been presented to the Principal, they become a graduate.

Eligibility

You must have cleared any academic debts with the College or University of London (such as tuition fees) by Friday 29 November 2019 or you’ll not be able to take part in graduation.

Venues

Registration, gown hire, photography, additional ticket sales (subject to availability), the cloakroom and the ceremonies themselves will be taking place in the Windsor Building.

Graduands must assemble in Windsor Room 0-02/03 to be arranged in order of presentation before the start of the ceremony.

Attendance and tickets

You must confirm your attendance and book your ticket online.

Our student registration and ticket booking website will open at noon on Tuesday 8 October and will close at midnight on Sunday 10 November. You’ll initially be able to book up to two complimentary guest tickets. These tickets aren’t guaranteed and are subject to availability on a first come, first served basis.

After Sunday 10 November, any remaining tickets will be sold online during a second booking period which will open at noon on Tuesday 19 November. Additional tickets will cost £15 each. Please refer to our ticket page and Graduation Policy for further information.

Children

As part of the registration and booking process you'll be asked to confirm whether you'll be bringing a child under the age of five to your ceremony. Pushchairs and buggies aren't permitted in the venues.

Graduation ceremonies are formal in nature and young children may become restless or unsettled during the ceremony. To avoid any disruption to the ceremony, guests with very young children will be asked to sit near the exit so they can easily leave the venue if they need to do so.

  • Children under five years of age don't require a guest ticket but must be seated on an adult's lap in the venue.
  • Children aged five years and over will need to have their own guest ticket. There are no child concessions for the purchase of additional guest tickets.

Accessibility arrangements

As part of the registration and booking process, you’ll be asked to confirm whether any of your guests have additional access needs. You’ll be contacted before graduation to discuss these needs so that we can reserve appropriate seating for your guests.

Disabled parking is provided on campus.

Degree Certificates

You won't receive your degree certificate during the ceremony. These are produced by the Diploma Production Office in London and will be posted to the forwarding address we have on record for you. Due to the large number of certificates that need to be produced, it can take between three to six months for you to receive your certificate.

Please make sure you update your forwarding address on the Personal details tab on Campus Connect.

 
 
Catering

Guest tickets include a glass of sparkling wine served in Founder’s Dining Hall after each graduation ceremony. There’ll also be opportunities to purchase further refreshments across campus.

Accommodation

If you or your guests would like to stay overnight on campus to continue your celebrations, or to ease your travel arrangements, we have accommodation available in our premium hall of residences at reasonable rates.

Animals

With the exception of guide dogs for the blind and hearing dogs for the deaf, we discourage guests from bringing animals on to the campus.

Stay in touch after graduation

Whether you are planning to embark on further study, start a new career or getting ready for your next adventure, your journey with Royal Holloway continues long after you graduate. After your graduation you will be part of a network of over 90,000 alumni worldwide. To find out more about what it means to be part of the Royal Holloway alumni community and the exclusive benefits, events and support available to you visit the alumni webpages.

When you register at Graduation you will be asked to confirm your contact details and communication preferences, be sure to opt-in so that we can keep you up to date with everything happening at Royal Holloway and across the alumni community. You can also connect with the Alumni Relations team on Facebook, LinkedIn, Twitter and Instagram.