Arrivals Weekend

Going to university is an exciting step, and we want to ensure that your new life here at Royal Holloway gets off to a great start!

Whether you're an undergraduate or postgraduate, recently out of school or had a break from education, living on or off campus, we want to give you the best experience possible.

That's why Welcome Week should not be missed. It's the best time to join our campus community, get involved and make friends for life.

Arrivals day if you're living in Halls


We’ll email you before you arrive so you can complete your online Hall check-in, which gives you all the information you need to get into your Hall and into your room. When you arrive, you’ll need to visit your Hall’s key collection point with your arrival pass and your photo ID to collect your room key. You can then move into your room!

Whether you are moving in on the Saturday or Sunday, you’ll be asked to select a specific arrival time during your online Hall check-in. On the day of your arrival please arrive at the start of your timeslot with your car parking pass displayed on your windscreen – this will help us direct you to your Hall. You must arrive, register, get your keys and move into your accommodation during your slot.

Parking around Halls will be busy, so we’ll ask you to move your car to another parking area as soon as you’ve finished unloading your belongings.  If you need to park for longer than your two-hour arrival slot, please ask one of our marshalls who will be able to direct you to longer stay parking off-campus.  Arrivals parking will close at 8pm, so if your parents or friends are dropping you off they’ll need to have left by that time.

On your first evening you can look forward to a welcome talk and welcome meal, where you’ll meet fellow residents and find out more about living in your Hall.


Not moving into Halls? 


If you’re living locally or commuting, you don't necessarily have to come onto campus on Welcome Weekend (Saturday 21 and Sunday 22 September), as you will be able to enrol throughout the rest of the week. If you are in the area and would like to come onto campus, there will be plenty of activities going on but your attendance isn't essential, so it's up to you. If you are planning to come onto campus, please travel by public transport as parking will not be available over the weekend. Most of your department activities will begin on Monday 23 September. There are also a variety of fun events taking place during the whole of Welcome Week, for example Freshers' Fair on Monday or Tuesday.

Do you want to find out more about commuting to Royal Holloway? Join our online presentation here


What if I absolutely can't avoid arriving late?


You’ll be missing out, but we may be able to make special arrangements if there's a good reason why you can’t get to Royal Holloway for your arrivals day. The last possible date you can enrol or move into Halls is Friday 11 October. Let us know as soon as possible at and we can look into this further for you.

We would also recommend that you contact a Peer Guide from your department who can help you catch up on what you have missed and how to get started.



Family or friends can drop you off on Arrivals Day, but you won't be able to park on campus after that.

On Arrivals Day you can park on campus if you have a Hall car parking pass (as detailed above).  After Arrivals Day students and staff can only park on campus if they have a parking permit. If you park without a permit after Arrivals Day our Automatic Number Plate Recognition (ANPR) cameras will know and you’ll get a fine.

You won’t usually be allowed to apply for a parking permit if you’re living in Halls or within 1.5 miles of campus.  If you live more than 1.5 miles away from campus or have a particular disability or medical condition, you may be able to apply for a permit.  Kingswood residents can also apply for a Kingswood-only parking permit.

To find out all about parking on campus, and apply for a permit if you’re eligible, please visit our Parking web pages



We offer free airport collection on Arrivals Weekend

If you’re a new international student or a pre-sessional English language student flying in to London Heathrow (LHR) airport, you can take advantage of our free airport transfer service!  We’ll pick you up at Heathrow and bring you directly to campus.

You can  book your transfer online.

If you have any questions you can get in touch with our international advice team either  by email or by phoning us on +44 (0) 1784 276222.  See you at the airport!

Welcome Tent students in a group with a teal sign

Hang out at the welcome zone 

Meet the welcome team and other new students in the Davison Building Atrium

The Welcome Zone is open throughout Saturday 21 and Sunday 22 September from 8.30am - 6pm. There will be friendly faces from different areas of the College to help you out with any questions you might have, but it's also relaxed place to hang out and meet other new students. You can get food and drinks from Crosslands or Cafe on The Square and spend some time relaxing as new students come and go.