APPLY FOR ACCOMMODATION IN HALLS for 2018/19


 

Accommodation in 2018/19 

Accommodation waiting list

Applications are now open for accommodation as a full-time, continuing student in 2018/19.

Please note that due to the high demand for halls accommodation in 2018/19 from continuing undergraduates, we've currently got a waiting list.

Find out all you need to know about applying for halls below, and visit the online accommodation system to submit your application.

 

There are many benefits that come with living in halls, including:

  • No agency or application fees
  • Utility bills are included (e.g. electricity, gas, wifi and water)
  • No deposit (there is a £300 pre-payment to accept your offer, but this is deducted from your first installment of rent)
  • Campus security on call 24/7
  • Perfect location to support your studies

 

When can I apply?

If you're a continuing student on a full time programme, applications are now open for Halls accommodation in 2018/19.

Accommodation guarantee for 2018/19

We’ll guarantee you an offer of accommodation as a continuing student, on a full-time programme, if you meet the following criteria for 2018/19:

  • You’ve been granted medical priority by the Disability and Dyslexia Services team
  • You’re a Choral, Instrumental, Organ or Sports Scholar
  • You’re a Sabbatical Officer
  • You're a Chapel Warden
  • You're a Hall Life Officer or Assistant

If you meet one of these criteria, to qualify for the guarantee, you must submit an application for accommodation within the application window of Wednesday 10 January to Wednesday 30 May 2018.

Accommodation priority for 2018/19

If you’re returning from a year abroad or a year in industry, you can submit an application for accommodation within the application window of Wednesday 10 January to Wednesday 30 May 2018.

 

Under the Student Misconduct Regulations, your application for accommodation will be rejected if you have received a penalty for misconduct which prevents you from living in Halls for the remainder of your programme. Under the Student Fees Regulations, your application may also be rejected if you have previously defaulted on an accommodation fee payment whilst living in Halls.

What if I miss the application window?

If you're eligible for guaranteed or priority accommodation and apply after the application window has closed, you can still apply after this date and accommodation will be allocated on a rolling first-come first-served basis. When all available rooms have been allocated, any further applicants will be placed on a waiting list for consideration as soon as a room becomes available.

 

How do I submit an application?

You can submit your application for accommodation online. Applications are made via the online accommodation system and you’ll need to register before you can make an application.

Medical priority

If you have a medical condition or disability you may be guaranteed accommodation as a continuing student. To be assessed you’ll have to register with the Disability and Dyslexia Services team as well as submitting an application for accommodation before the application window closes. 

Can I live near my friends?

We've now reached our capacity and are unable to consider any further group accommodation requests.

 

Which halls are available to continuing students?

As a continuing student in 2018/19, you'll be able to apply for the following Halls of Residence bands. Please visit our Halls webpages further information on each of the options.

Continuing undergraduates

Bands A, B, D, F, J, and H

Continuing postgraduates

Band V, W and Y 

Please note that if you were living in halls during 2017/18, you will not necessarily be offered the same hall or room in 2018/19.

    

How do I choose which Hall is best for me?

Are you struggling to decide which bands should be at the top of your preferences? Don’t worry! Take a look at our guidance below to help you decide what’s best for you.

Founder's Dining Hall students with trays

Food

We offer both self-catered and catered pay-as-you-go Halls at Royal Holloway. If the Hall is self-catered, this means that it comes with a shared kitchen where you can cook your own food. If the Hall is catered pay-as-you-go, you’ll have access to a pantry with a fridge and microwave so you can make drinks and snacks and you’ll buy your meals from your Hall's dining hall (at a discounted rate).

For a quick breakdown on which bands are catered or self-catered, please see the Halls of Residence fees information.

Do you have special dietary requirements (e.g. vegan or halal)? Don’t worry! We ensure that all our dining halls supply food for everyone! If there isn’t an option for you on the menu (e.g. specific allergies or dietary needs), all you need to do is let the member of staff at the food counter know and they’ll cook something for you fresh. Take a look at the food outlets available at Royal Holloway to get an idea of what’s on offer for you.

money

Price

Are you applying for a maintenance loan from Student Finance to help cover your accommodation fees? If so, we recommend that you use the Student Finance Calculator to estimate how much loan you’ll receive before you submit your application. Once you know roughly how much loan you’ll receive, you can add your preferences in order of what you can afford.

You can view the full list of Halls of Residence fees online but if you’re looking for the cheapest accommodation, single standard Band J (undergraduate), single en suite Band H (undergraduate) and single standard Band W (postgraduate) represent the most affordable options.

Bathroom facilities

Some of our Halls offer en suite facilities which means you’ll have access to your own toilet, sink and shower. Others have shared facilities which means that you’ll share a bathroom with other students in your flat or corridor (you may still have your own sink in your room).

For a quick breakdown on which bands have shared or en suite bathroom facilities, please see the Halls of Residence fees information. Please be aware, en suite rooms are often the most expensive so you might want to take a look at your budget before you finalise your preferences!

 

How is my room allocated?

Accommodation offers will be made on a fortnightly basis from Monday 22 January 2018.

We try to allocate so that continuing undergraduates are housed together and continuing postgraduates are housed together, however please note we may need to mix new students with continuing students or undergraduates with postgraduates so that we can offer accommodation to as many students as possible.

When all available rooms have been allocated, any further applicants will be placed on a waiting list for consideration as soon as a room becomes available.

Please note that if you were living in halls during 2017/18, you will not necessarily be offered the same hall or room in 2018/19.

 

For students who qualify for guaranteed or priority accommodation

  • If you’ve been granted medical priority by our Disability and Dyslexia Services team, you’ll be allocated a room based on the assessment of your needs.
  • If you’re a Choral, Instrumental, Organ or Sports Scholar, we’ll offer you a room in a Hall that best matches the requirements of your scholarship.
  • If you are a Sabbatical Officer, Chapel Warden, Hall Life Officer or Hall Life Assistant, we will offer you a room in a Hall appropriate to your role.
  • If you’re returning from a year abroad or year in industry, you’ll be allocated on a first-come-first-served basis in date and time order of when your application was received

 

Receiving an accommodation offer

When and how will I hear if my application has been successful?

To find out when you’re likely to hear about your application, please read our Student Accommodation Allocation Policy 2018/19.

During the period you're expecting to hear from us, make sure you check the online accommodation system daily to see if we've made you an offer. If your application for accommodation is successful, you’ll also receive an email from us directing you to your offer in the online accommodation system. Make sure you check the system regularly and don't rely on the email as sometimes these can be marked as spam. 

If you've requested to be allocated near to a particular friend(s), you'll receive confirmation of whether this has been possible. Please note that we have now reached our capacity and are unable to consider any further group accommodation requests.

You will be given five days to respond and you will have the option to accept or decline your accommodation offer.

We’ll only be in touch if we’re able to make you an accommodation offer. If you haven’t heard from us and the online accommodation system hasn't been updated, this means we’re still trying to allocate you a room.

Accommodation prepayment

Before accepting your accommodation offer, you'll need to make a non-refundable prepayment of £300. Don’t worry, this isn’t an additional cost, as the £300 will be deducted from your first installment of rent. Please note that prepayment must be made through the online accommodation system and not through ePay.

Accepting your offer

I’ve received an offer and would like to make the prepayment and accept, what do I need to do?

To accept your offer, log into the online accommodation system, then:

  • Click on “View and Accept offer” on the left hand side under the heading “Application & Contract”
  • Read the details of the room carefully and make sure you’ve read the Terms and Conditions (available soon)
  • Click to make the accommodation prepayment of £300. You must complete the payment before you're able to accept the offer. Please note that payments should be made through the system and not via ePay.
  • Enter your student ID number and your date of birth in the boxes provided at the bottom of the page.
  • Click “Accept”

Once you’ve successfully accepted your offer, a confirmation email will be sent to you.

Don’t forget to accept your accommodation offer before it expires! You’ll be given five days from the date of the offer (two if your application is processed from June onwards). The deadline will appear in your offer email, so make sure you check this carefully.

Please note, accepting this offer will form a binding contract between you and the College.

 

Declining your offer

Before you click decline…

You’ll only receive one accommodation offer and therefore if you choose to decline it, you won’t receive another offer for Halls of Residence for the 2018/19 academic year. This means that you’ll need to seek accommodation in the private sector.

Find out more about accommodation options in the private sector.

I wanted to live in a different hall to the one I’ve been offered, what can I do?

If you’re not completely happy with the accommodation offer you’ve received but you would still like to live in Halls, there is the potential you can move to a vacant room (subject to availability) from Monday 8 October 2018.

You would need to accept the accommodation offer you’ve received and move into that room at the start of term. If you then decide, after living in the room, that you would still like to move rooms you can submit a Room Move Request from 8 October 2018. There’s no guarantee that we’ll have an alternative room to move you to so you should only accept your accommodation offer if you would be willing to live in your original room for the duration of the contract. For further information please visit our Move to a different room or Hall and read our Room Move Policy (available soon).

Remember if you decline your offer, you won’t receive another offer of accommodation for the 2018/19 academic year and you’ll need to look at accommodation options in the private sector.

I’ve received an offer and I would like to decline it, what do I need to do?

To decline your offer, log into the online accommodation system, then:    

  • Click on “View and Accept offer” on the left hand side under the heading “Application & Contract”
  • Click “decline” in the bottom left hand corner of the page.

Expired offers

You can find out when you can expect to hear about your offer in our Student Accommodation Allocation Policy 2018/19. Please make sure you’re checking the online accommodation system on a daily basis during this time. Offers will also be sent by email, but we'd recommend checking the system first as our emails could be blocked as spam.

When you receive an offer from us, you’ll need to respond by the deadline stated. If you don’t respond to the offer in the online accommodation system by the deadline, your offer will expire and you’ll lose the opportunity to live in Halls of Residence.

How long will I have to review and accept or decline the offer?

You’ll be given five days from the date the offer is sent by email (two days if your application is processed from June onwards) to respond before the offer expires.

I’ve received an offer but it has expired, what should I do?

If you’ve missed the deadline stated in your offer email, we may not be able to reinstate the offer. Please contact the Student Services Centre in the first instance to find out whether reinstatement of the offer is possible.

Important dates to remember for 2018/19 accommodation


Continuing undergraduate and postgraduate application window 

10 January  onwards

Guaranteed and priority accommodation application window

10 January 2018 to 30 May 2018

Click find out more information on:

Receiving your offer and next steps

Moving in and contract dates

Vacation residence

Are you a new student?

Simply visit our new student accommodation webpages for new students for more information about making an application.

#contensis

Founder's Building staircase showing students carrying luggage

MOVING IN AND CONTRACT DATES


 

Moving in

When can I move into my room? 

For contracts starting at the beginning of the 2018/19 academic year, you can move into your room from either Saturday 22 or Sunday 23 September 2018. Please check your accommodation offer to find out the exact date.

Induction and Arrivals modules

Before you move into your Halls, you’ll need to complete your Induction and Arrivals modules. We’ll send you an email nearer the time to let you know when you’re able to complete these.

Why do I need to complete the Induction and Arrivals modules?

These modules include important information about living in Halls at Royal Holloway, including a link to the terms and conditions of living at the College that all residents are required to follow. You’re required to complete the modules before you can move into your room. As part of the process you’ll:

  • Book an arrival slot for your move in day and receive a parking permit (this applies if you're moving in on 22 or 23 September 2018)

  • Find out your individual room number, you’ll need this so that you know where you’re going.

How do I complete the modules?

As soon as you’ve received the email letting you know that the modules are now available, you can log into the online accommodation system to complete the modules.

 

Contract dates

You can find the contract dates for 2018/19 accommodation contracts below.

2018/19 accomodation

If you’re living in Halls for the 2018/19 academic year, you can view your contract dates below. Please note, you’ll need to vacate your room by 10am on the end dates stated.

Undergraduate 30 week lets

 Term Start End

Term One

Saturday 22 or Sunday 23 September 2018

Please check your accommodation offer

Saturday 15 December 2018

Term Two

Sunday 13 January 2018

Saturday 30 March 2019

Term Three

Sunday 28 April 2019

Saturday 15 June 2019

Undergraduate 38 week lets

 Start End

Saturday 22 or Sunday 23 September 2018

Please check your accommodation offer

Saturday 15 June 2019

Postgraduate 50 week lets

 Start End

Saturday 22 or Sunday 23 September 2018

Please check your accommodation offer

Saturday 7 September 2019

Can't find what you're looking for?

Contact us at the Student Services Centre.

I WANT TO APPLY FOR VACATION RESIDENCE


 

Are you living in a 30 week let but want to stay in Halls over the Christmas or Easter vacation? Are you a continuing student looking for accommodation over the summer vacation? If so, why not apply for vacation residence?

What is vacation residence?

If you have a 30 week let, this means you are living in term time only Halls and are required to vacate your room (with all your belongings) over the Christmas and Easter vacation periods. If you would like accommodation in Halls for some or all of these vacation periods (including the summer), you can apply for vacation residence.

The vacation residence is normally located in Founder’s Hall for Christmas and Easter and Kingswood Hall for over the summer vacation.

Vacation residence is ‘bed-only’ accommodation. During the vacation periods, the dining halls and other services available during term time are unlikely to be available.

How can I apply?

If you have a 30 week accommodation contract, you’ll be contacted up to a month prior to the end of term to notify you that the vacation residence application window is open. To apply you’ll need to submit a form, which will be attached to the notification email or you can pick up a copy of the form from Founder’s West Hall Reception.

The bookings are made on a first-come-first-served basis and are subject to availability. Vacation residence is charged on a nightly basis and must be paid in advance.

Students are not usually permitted to remain in their term time room over the vacation periods but will be allocated a different room for vacation residence. Only under exceptional circumstances will permission be given for residents to stay on in their rooms after this time.

If you have any further questions, please contact the Halls Customer Services.

Is there any storage available for my belongings if I don’t stay?

If you have a 30 week accommodation contract, in the email you receive about vacation residence you will also be given information about the storage lockers available to hire. Lockers are sold on a first-come-first-served basis and there is limited availability.

You’ll need to pay the full fee when you submit your application and payment can be made by cash, credit card or via your Campus Account. Please note, you can only hire a locker if you have an accommodation contract in Halls.

Locker sizes

 Name of locker Dimensions

Small locker (suitable for one person)

H 1.3m X L1.3m X D1.4m

Medium locker (max two people sharing)

H 1.3m X L2.8m X D1.4m

Large locker (max three people sharing)

H 1.3m X L3.4m X D1.4m

How to apply for a locker

Application forms are available from Founder’s Hall Reception from approximately one month before the end of term. You’ll need to bring your College Card and a passport sized photograph with you to apply.

Don't forget

All students sharing lockers must fill in an application form and attach their photograph to it.

Can't find what you're looking for?

Contact us at the Student Services Centre.