General guidance for staff on extension and interruption requests
Guidance notes on vivas by video conference
Extension of upgrade, submission or re-submission/corrections deadline requests
- If the student is requesting an extension to one of the above deadlines, student and supervisor complete the Extension to deadline request form (N.B. - requests for Maternity, paternity or adoption leave do not need to be submitted via the online PGR request form; they should be submitted directly to the Doctoral School)
- Supervisor collates supporting evidence (e.g. proof of extenuating circumstances - see the Extenuating circumstances - guidance for students for details of the type of documentation which is required to support such requests.
- If the student is externally funded, supervisor checks the impact of the request on their studentship
- Supervisor submits the request via the Online PGR request form, uploading the Extension to deadline request form (if applicable) and the supporting evidence. Evidence must be in English.
NOTE: A fee is chargeable for extensions on first submission of the thesis or dissertation only. There is no extension fee associated with upgrade or corrections/re-submission extensions.
Other types of suspension of regulations requests (i.e. not extension of a deadline)
- Supervisor collates supporting evidence as appropriate (e.g. proof of extenuating circumstances - see the Extenuating circumstances - guidance for students for details of the type of documentation which is required to support such requests.
- Supervisor submits the request via the Online PGR request form, uploading the supporting evidence as appropriate.
- The form must be completed by a member of staff, usually the supervisor.
- The online form does not allow you to save your session, so pasting written comments from a Word document is advisable if longer comments are required. You can preview the form here to see what to expect.
- The online form will require you to upload evidence of extenuating circumstances in a single electronic file (e.g. a single .pdf). You may need to scan the evidence to produce a single file to upload if there are several separate documents which are relevant to the case in question.
- Once the completed form has been submitted, you will receive an email notification with the submission detail for your records.