Key Doctoral School services


Key Doctoral School academic staff:


Key Doctoral School services:

The Doctoral School is here to help you with many of your non-academic queries (click here for services which the Doctoral School does not provide).

View a Who's Who of the Doctoral School administration team.

The Doctoral School:.  

Runs the Researcher Development Programme

Supports the administration of School / department training

The Doctoral School currently supports Schools and departments with room bookings / registers of attendance etc.  

Runs the PGR Peer Mentoring Scheme

Runs the annual Royal Holloway Doctoral conference

The Royal Holloway Doctoral conference 2023 took place on 2 November.

Supports the administration of School conferences / symposiums

The Doctoral School provides administrative support to academics / students organising the School conferences e.g. room booking / catering.

Services the School PGR Staff-Student Action Meetings

If you are not sure who your reps are on your School's PGR Staff-Student Action Meetings, please check here

Runs the PGR Forum 

The PGR Forum meets once a term and provides an opportunity for PGR student reps, PGR Community Officer, PGR School reps and the representatives from the Students' Union to work with the Doctoral School to: 

  • to discuss University-wide issues that are raised in School PGR SSAMs
  • to collaborate to develop initiatives to enhance the PGR student experience
  • to provide a space for PGR reps to share good practice
  • to act as a route for the Doctoral School to canvas PGR opinions
  • to compliment, not duplicate, the purpose of the School PGR SSAMs and the Doctoral School Open Meetings

If there is anything that you would like to raise for the PGR Forum to consider, please contact a member for the Forum from your School.

Runs the Doctoral School Open Meeting

The Doctoral School Open Meeting runs once a term and gives you the opportunity to:

  • find out what is happening across the University and in your School to support postgraduate researchers
  • raise questions with the Associate Pro-Vice-Chancellor (PGR), the Doctoral School managers and the School Directors of PGR Education
  • feedback your suggestions and opinions on a range of topics affecting postgraduate researchers

Responsible for communications to PGR students e.g. microsite, newsletter

The Doctoral School:

  • maintains the Doctoral School microsite with up to date news and events of interest to PGR students as well as details of the RDP progamme and relevant administrative process
  • sends all PGR students the fortnightly 'Researcher Newsletter', which collates news, events and articles for PGR students from across the University and beyond
  • maintains the Twitter feed @RHULDocSchool  

Runs the Doctoral School Helpdesk 

The Doctoral School Helpdesk can help you by providing documents and advice on non-academic matters e.g.  


Advice on:

  • Change of start date / interruption / change of mode / withdrawal
  • Deadline extensions
  • Your student record
  • Tuition fee billing
  • Studentships
  • Annual review process
  • Upgrade process
  • Exam process

Find out more

Creates the PGR student handbook

Administers the Annual Review process

Administers the Upgrade process

Maintains supervisory team details

You are asked to complete a 'Start of Session' form when you arrive at Royal Holloway.  If there are any subsequent changes to your supervisory team, please inform

Maintains PGR student records, including billing

For any queries regarding your record, contact

Provides advice on and administers the interruption / change of mode processes

Provides advice on and administers Suspension of Regulations requests

For any queries regarding a suspension of regulations request, contact

Advises on the PGR regulations and Code of Practice

For any queries regarding the regulations or Code of Practice, contact

Administers the studentship process

Collaborates with Professional Services across the University on PGR matters

The Doctoral School works closely with many areas of University to help provide a cohesive service to Royal Holloway PGR students e.g:


Services provided elsewhere in the University for postgraduate researchers

Your School's Helpdesk - contact them if you have queries about:

  • Your HR contract (for those of you who are teaching)
  • Study space within your department / School
  • Expenses (except techne expenses, which the Doctoral School deals with)

The Student Services Centre - contact them if you have queries about:

  • Applying to live in Halls
  • Replacement Student ID cards
  • Travel concessions including the 18+ Student Oyster Photocard

The following also provide services for postgraduate researchers:

Contact us

By email:

By phone:

  • 01784 276886
  • Manned 10am-4pm, Tuesday to Thursday

In person:

  • Visit our helpdesk in room S-105, Founder's South Tower
  • Open 10am-4pm on Tuesdays

 Quick links

A to Z of the Doctoral School microsite