PhD/MPhil Exam Process

If you are getting ready to submit your thesis, you have reached the PhD/MPhil exam process. Here is an overview of what happens now.

  • It is recommended that you submit your PhD/MPhil exam entry form two months before submission
  • The details of the examiners and independent chair nominated by your supervisor are sent to the Director of Postgraduate Education for approval, who will then send this to the Doctoral School
  • Your approved examiners and chair are invited to examine your thesis
  • Thesis submission - An electronic copy should be emailed to the Doctoral School. If your examiners request a hard copy, we will let you know
  • Please ensure that when emailing the Doctoral School, you use your Royal Holloway email account, and also quote your student ID in the subject line of your email.
  • If your examiners have accepted the invitation to examine and you have signed up for the current academic year, your thesis will be dispatched to them within 3-5 working days
  • Your supervisor and independent chair should arrange the viva to take place within three months
  • The viva examination takes place
  • On receipt of the viva report from your examiners, the Doctoral School confirms the outcome of the viva to you by email




Exam Entry


Thesis Submission


Viva Examination



Viva outcome


3 month corrections or 9 month amendments


Resubmission within 12 / 18 months


Finalised thesis submission (Upload to PURE)


Award process


Degree certificate and graduation



 Contact us


By email:

By phone:

  • 01784 276886
  • Manned 10am-4pm, Tuesday to Thursday

In person:

  • Visit our helpdesk in room S-105, Founder's South Tower
  • Open 10am-4pm on Tuesdays

Quick link

Overview of the PhD/MPhil exam process

Link to forms and guidance for PhD/MPhil examiners

A to Z of the Doctoral School microsite

Doctoral School processing turnaround times