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PhD/MPhil Thesis submission


 

 

Please note that if you submit after 16 December, it is likely that your thesis will not be sent to your examiners until the College re-opens in January.

 

Royal Holloway's proofreading scheme

CeDAS oversees the Royal Holloway proofreading scheme, which enables students to pay for an approved third-party proofreader to identify surface error in final drafts. Please note, the College does not permit the use of paid third-party proofreaders who are not part of this scheme.

Does the thesis have to be formatted as a monograph?

If you have as papers (including book chapters, journal articles, or conference proceedings) that you would like to include as part of your thesis, you can either present your thesis:

  • as a monograph with the papers included as supplementary material at the back of the thesis / adapted and incorporated into the main body of the thesis

or 

  • in a format other than a monograph (alternative format)

Find out more about the requirements for the format other than a monograph 

Guidance on formatting your thesis

Instructions and notes on submission

Suggested order for pages in the thesis (please note that this a guide only and is not prescriptive):

  1. Title page
  2. Declaration of authorship
  3. Acknowledgements
  4. Abstract
  5. List of contents
  6. List of tables/figures/illustrations/accompanying material
  7. Body of Thesis
  8. Appendices
  9. Glossary/Abbreviations
  10. Bibliography/References

What should be submitted?

The following should be emailed to the Doctoral School:

Your thesis should be submitted before midnight on the date of your submission deadline.

The only exception to this is where agreement is in place for a restriction of access for reasons of confidentiality, commercial sensitivity or patents which makes it inappropriate to provide an electronic copy for the examiners.  An application for permission to exclude the need to submit a pre-viva electronic copy of the thesis should be made in writing to the Doctoral School no later than the time of your entry to the examination. This application must be supported by your supervisor.

Is a hard copy of the thesis required?

A hard copy of the thesis is no longer required as a matter of course.  Hard copies for your thesis are only required if:

  • the requirement to submit an electronic copy of your thesis has been waived (see above).  In such cases, you will need to submit two copies of the thesis (and a third if there is an Independent Chair)
  • either / both your examiners specifically request a hard copy.  The Doctoral School will inform you if that is the case once the examiners have accepted their invitation to examine
  • you have a particular reason why you would like to present the thesis as a hard copy to the examiners, in which case you will need to submit two copies of the thesis

 If you are submitting hard copies of your thesis:

  • Please submit them:
  • The content  and format of the hard copies must be identical to the electronic copy submitted
  • The theses must be robust enough to endure the examination process and be easily identifiable
  • The theses must be securely bound (e.g. spiral bound, cloth bound, comb bound). If you have queries regarding appropriate binding formats, please email the Doctoral School.

The hard copy thesis should be submitted by 5pm on the submission deadline date.

Plagiarism

The College takes the issue of plagiarism and other academic misconduct extremely seriously.   All new PGR students are required to complete the ‘Avoiding Plagiarism’ course in Moodle (moodle.royalholloway.ac.uk) prior to their first annual review. This 60 minute interactive online course is designed to ensure that students across all discipline areas follow best practice in referencing, paraphrasing and using citations. 

Please refer to the College’s Regulations on Academic Misconduct for what constitutes academic misconduct, as well as the procedures to be followed for the investigation of alleged academic misconduct and possible outcomes

Random submission of theses to Turnitin

To help deter plagiarism, it is College policy to select a random sample of final research degree theses for submission to the plagiarism detection software Turnitin before the examination process is initiated. Exemptions are in place for theses covered by commercial confidentiality agreements. Turnitin reports are reviewed by the School Director of PGR Education.  Should concerns be raised, you will be notified by the Doctoral School.

 

 

What happens next?

 

Contact us

 

By email: 

doctoralschool@rhul.ac.uk

Find out how our Helpdesk team can help you online

Quick links

Overview of PhD/MPhil exam process

Alternative format option

Instructions and notes on submission

Declaration of number of words form

Declaration of authorship template

Declaration of authorship for co-authored work