At her laptop

Your responsibilities as a student


Royal Holloway, University of London ("the College") expects you to act responsibly and to be accountable for your actions, both academic and non-academic. During on-line signup you agree to be bound by the College Statutes, Regulations and policies of the College as amended from time to time. These are listed below each relevant General Regulation for your information. All applicable College regulations are enforced under the Student Disciplinary Regulations, which may lead totermination of College registration or withdrawal of facilities.

You are reminded that this responsibility extends to participation in College related activities off site, such as field trips, placements or years abroad. Likewise, behaviour in the local community that brings the College into disrepute by causing annoyance, offence or leads to statutory action may also result in College action under the disciplinary regulations.

Where a student is unwilling or unable to take reasonable steps to manage their behaviour College reserves the right to take appropriate action. Management of behaviour includes, but is not limited to, physical and mental health issues. If you encounter difficulties you are encouraged to seek support fromthe College's support services.

You must take responsibility for your own finances and budgeting, seeking help from the relevant College and / or external funding support services as needed. This includes a responsibility to ensure your tuition fees, accommodation fees and other contractual payments are paid to the College on or before the invoice due date. Non-payment of fees may result in termination of registration or eviction from College halls. The Student Fee Regulations state the terms and conditions relating to fee payment.

The Student Charter provides a summary of our aspirations for both students and staff which is designed to benefit and support the student experience. It is not intended to be a legally binding contract of terms and conditions. It is important that all prospective and current students familiarise themselves with the current published documents that relate in any way to their being a student.

Student charter

The student charter is a framework outlining what College and students can expect of each other. It is not a binding agreement.

Student charter [PDF]

Student conduct regulations

Our student conduct regulations outline what we’ll do if there are allegations of minor or major misconduct by a student. Appendix 1 of the regulations outline what types of behaviour might be considered misconduct (this is not an exhaustive list).

Academic year 2017/18:  Student conduct regulations [PDF] 

Academic year 2018/19:  Student conduct regulations [PDF]

Academic year 2019/20: Student conduct regulations [PDF]

Non-Academic Appeal Form [Word] 

Student fees

Our student fee regulations set out what tuition or residence fees you pay, as well as any circumstances in which you might be released from paying these fees. The regulations also set out what action the College will take when you don’t pay.

Student fee regulations [PDF]

The Tuition Fee Operational Guidelines contain guidance on the tuition fees you will be charged while studying at the College and how they are calculated. The Guidelines should be read alongside your offer letter and the Student Fee Regulations.

Tuition Fee Operational Guidelines [PDF]

Car parking

The General Traffic Regulations and Car Parking policy applies to anyone bringing a vehicle onto campus. This includes the requirement to obtain and display a parking permit and penalty charge notices for non-compliance. Campus roads are considered public highways and UK traffic law applies.

Car parking policy [PDF]

Criminal convictions

Everyone who applies to or enrols with the College has to disclose unspent criminal convictions. Students enrolled on programmes which lead to the award of a professional qualification in one of the regulated health or social care professions also have to declare any unspent convictions.

Disclosing criminal convictions policy [PDF]

Fitness to Reside

The Fitness to Reside Policy applies to all students who are enrolled in studies and reside in College owned or managed Halls of Residence or properties.  The Policy relates to an individual’s capacity to live successfully with others, observing rules and standards intended to facilitate a pleasant and safe living environment.

Fitness to Reside policy [PDF]

Drug, alcohol or substance abuse

The College doesn’t tolerate any abuse of alcohol, drugs or other substances. This code outlines the action College will take where there are suspected or known instances of abuse or misuse.

 Code of practice on drug, alcohol and substance abuse [PDF]


Harassment – including by social media – will be regarded seriously and could be grounds for disciplinary action, which may include termination of registration as a student.

Code of practice on personal harassment for students [PDF]

Freedom of speech

The College is committed to the principle of freedom of speech. You must not engage in behaviour that prevents, obstructs or disrupts the holding or orderly conduct of any meeting or other lawful assembly in the College.

Freedom of speech code of practice [PDF]

External Speakers on Campus [PDF] 

Intellectual property

Our intellectual property policy might apply to you in limited circumstances such as postgraduate research projects, where students create certain works in the course of their research.

Intellectual property policy [PDF] Guidance on recording lectures [PDF]

Exploitation of inventions

Postgraduate students who produce, or belong to a research group which has produced a patentable invention will be treated as a member of staff for the purposes of patenting and commercial exploitation of the invention.

Code of practice for exploitation of inventions [PDF]

Fitness to Study Policy

The Fitness to Study Policy applies to all students who are enrolled in studies and is applicable in situations where a student’s health, wellbeing and/or behaviour are having a detrimental impact on their ability to function and progress. It is intended to ensure appropriate procedures are followed by staff when concerns are raised about a student’s  fitness to study at the College.

Fitness to Study policy [PDF]