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DBS Check Documents


Some Royal Holloway Volunteering projects and partners will require you to do a DBS check. The DBS check is free of charge for volunteers. Unfortunately we are unable to provide DBS checks for non-Royal Holloway volunteering opportunities, or for paid positions. If you require a check, please contact volunteering@royalholloway.ac.uk 

The check takes about 15 minutes to complete and will require you to bring in three different forms of ID. It is vital that you bring in the relevant ID documents or you will not be able to complete the check. Documents provided must be originals and not scans or copies. Online documents (such as bank statements) cannot be accepted. 

You will need to bring one document from group 1, and two further documents from either group 1, group 2a or 2b. 

Once your check is complete, you will need to sign up to the DBS update service, which will make your DBS check portable. 

Group 1 Documents 


Passport Any current and valid passport
Biometric residence permit UK
Current driving licence photocard - (full or provisional) UK, Isle of Man, Channel Islands and EU
Birth certificate - issued within 12 months of birth UK, Isle of Man and Channel Islands - including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces
Adoption certificate UK and Channel Islands

Group 2a Documents 

Current driving licence photocard - (full or provisional) All countries outside the EU (excluding Isle of Man and Channel Islands)
Current driving licence (full or provisional) - paper version (if issued before 1998) UK, Isle of Man, Channel Islands and EU
Birth certificate - issued after time of birth UK, Isle of Man and Channel Islands
Marriage/civil partnership certificate UK and Channel Islands
HM Forces ID card UK
Firearms licence UK, Channel Islands and Isle of Man

Group 2b Documents 

Mortgage statement UK or EEA Issued in last 12 months
Bank or building society statement UK and Channel Islands or EEA Issued in last 3 months
Bank or building society account opening confirmation letter UK Issued in last 3 months
Credit card statement UK or EEA Issued in last 3 months
Financial statement, for example pension or endowment UK Issued in last 12 months
P45 or P60 statement UK and Channel Islands Issued in last 12 months
Council Tax statement UK and Channel Islands Issued in last 12 months
Work permit or visa UK Valid up to expiry dat
Utility bill UK - not mobile telephone bill Issued in last 3 months
Benefit statement, for example Child Benefit, Pension UK Issued in last 3 months
Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC UK and Channel Islands Issued in last 3 months
EU National ID card - Must still be valid
Cards carrying the PASS accreditation logo UK, Isle of Man and Channel Islands Must still be valid
Letter from head teacher or college principal UK - for 16 to 19 year olds in full time education - only used in exceptional circumstances if other documents cannot be provided Must still be valid