Some Royal Holloway Volunteering projects and partners will require you to do a DBS check. The DBS check is free of charge for volunteers. Unfortunately we are unable to provide DBS checks for non-Royal Holloway volunteering opportunities, or for paid positions. If you require a check, please contact volunteering@royalholloway.ac.uk
The check takes about 15 minutes to complete and will require you to bring in three different forms of ID. It is vital that you bring in the relevant ID documents or you will not be able to complete the check. Documents provided must be originals and not scans or copies. Online documents (such as bank statements) cannot be accepted.
You will need to bring one document from group 1, and two further documents from either group 1, group 2a or 2b.
One of your documents will need to feature your current address. This can be a university address or a term-time address, but it must be in the UK.
Once your check is complete, you will need to sign up to the DBS update service, which will make your DBS check portable.
Group 1 Documents
| Passport |
Any current and valid passport |
| Biometric residence permit |
UK |
| Current driving licence photocard - (full or provisional) |
UK, Isle of Man, Channel Islands and EU |
| Birth certificate - issued within 12 months of birth |
UK, Isle of Man and Channel Islands - including those issued by UK authorities overseas, for example embassies, High Commissions and HM Forces |
| Adoption certificate |
UK and Channel Islands |
Group 2a Documents
| Current driving licence photocard - (full or provisional) |
All countries outside the EU (excluding Isle of Man and Channel Islands) |
| Current driving licence (full or provisional) - paper version (if issued before 1998) |
UK, Isle of Man, Channel Islands and EU |
| Birth certificate - issued after time of birth |
UK, Isle of Man and Channel Islands |
| Marriage/civil partnership certificate |
UK and Channel Islands |
| HM Forces ID card |
UK |
| Firearms licence |
UK, Channel Islands and Isle of Man |
Group 2b Documents
| Mortgage statement |
UK or EEA |
Issued in last 12 months |
| Bank or building society statement |
UK and Channel Islands or EEA |
Issued in last 3 months |
| Bank or building society account opening confirmation letter |
UK |
Issued in last 3 months |
| Credit card statement |
UK or EEA |
Issued in last 3 months |
| Financial statement, for example pension or endowment |
UK |
Issued in last 12 months |
| P45 or P60 statement |
UK and Channel Islands |
Issued in last 12 months |
| Council Tax statement |
UK and Channel Islands |
Issued in last 12 months |
| Work permit or visa |
UK |
Valid up to expiry dat |
| Utility bill |
UK - not mobile telephone bill |
Issued in last 3 months |
| Benefit statement, for example Child Benefit, Pension |
UK |
Issued in last 3 months |
| Central or local government, government agency, or local council document giving entitlement, for example from the Department for Work and Pensions, the Employment Service, HMRC |
UK and Channel Islands |
Issued in last 3 months |
| EU National ID card |
- |
Must still be valid |
| Cards carrying the PASS accreditation logo |
UK, Isle of Man and Channel Islands |
Must still be valid |
| Letter from head teacher or college principal |
UK - for 16 to 19 year olds in full time education - only used in exceptional circumstances if other documents cannot be provided |
Must still be valid |