Light Turquoise

Notification of absence



Notification of Absence

If you are unable to attend a timetabled teaching session (lecture, seminar, workshop etc.), either in person or online, you must notify the College via the processes below.

If the absence is less than 5 consecutive working days, you must notify the College by completing a Notified Absence form. Evidence is not required. Where possible you should try to submit this in advance. If this is not possible, you should submit the form by the end of the day you are absent.

If the absence is more than 5 consecutive working days, or for evidence based retrospective requests for absence, you should request an authorised absence by completing an Authorised Absence Request form and provide appropriate evidence. A list of appropriate evidence can be found here. Where possible, requests for authorised absence should be submitted in advance. Authorisation for unplanned absences may be submitted up to 5 working days after the last day of absence. Requests for authorised absence submitted after 5 working days may not be considered.


If you are experiencing issues that are preventing you from attending College regularly, we recommend contacting the Student Services Centre or the College’s Wellbeing and Advisory Service.  


It is your responsibility to:

  1. Notify the College of your absence with evidence if required within the relevant notification period. You should follow any guidelines specific to your department given in the Departmental Student Handbook as you may be required to meet formally with an academic tutor or supervisor.
  2. Keep in touch with your department should you be absent for a prolonged period
  3. Make up any work you have missed due to your absence.
  4. Follow the relevant guidance on any missed assessment(s) due to your absence. Please check our Assessments and Results page for more information.

 Please be aware that

The submission of a Notified Absence does not require approval but will be updated on your attendance record. The submission of an Authorised Absence request does require an approval and the decision to approve this request is at the discretion of Student Administration. The outcome will be updated on your attendance record. If the request in not approved the absence will be calculated as a missed point of contact.

Although absence may be notified or authorised, if the overall level of absence could effect a student’s academic progress. Where your where engagement levels are already of concern, such requests may not be granted and this could result in your department initiating College disciplinary procedures by issuing Formal Warnings.

Your absence(s) whether authorised or not, does not constitute grounds for appeal against a module or degree course failure or failure to progress to the next stage of study.

What if I can't attend my exam?

If you are unable to attend a formal examination you should follow the guidance in the Essential Examinations Information.

Forms and supporting evidence

Blue Grey

Acceptable reasons for absence