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Extensions

Needing an extension to a submission deadline should be a rare occurrence, so if you find that you are having difficulty meeting submission requirements across your programme of study you should talk to your Personal Tutor, or staff at your School Helpdesk, who can advise you on the relevant support available to avoid this having a negative impact on your studies.

 

 

Key information about Extensions

  • Extensions to submission deadlines are available for either 2 or 5 working days

  • Working days exclude weekends, bank holidays and full university closure days

  • You are permitted a total of 4 extensions each academic year (2 two working days and 2 five working days)

  • Applications for extensions are made via an online system which you can access through Campus Connect (click the Make an Application button below to be taken to Campus Connect)

  • We strongly recommend that you read the How to Apply and FAQ sections below before making your application so you know what to expect.

 

Please read the following instructions before making your application

 HOW TO APPLY - Undergraduate and Postgraduate Taught Programmes and taught modules taken by Postgraduate Research students

  1. Make sure an extension is the correct solution for your current situation. Remember, you have a limited number of extensions to use each year. If you don't think you will be able to submit your work, even after an extension is approved, you might be better off applying for Extenuating Circumstances.

  2. Think carefully about how long you need - extension requests cannot be amended, extended or withdrawn.

  3. Complete and submit your Extension application (link below or directly via Campus Connect - in the 'Extensions and ECs' card). You will be asked for your Royal Holloway login details to access the system. You will need to know the module number, assessment name and published submission date/time.

  4. You will be asked to indicate the reason you need an extension and to include brief details of your circumstances for monitoring purposes. All information will be treated confidentially.

  5. You will need to complete and submit your application in one go.. 

  6. The system will indicate how many extensions you have remaining for the academic year and will also tell you if an assessment is exempt from extensions.

  7. The system will only show you assessments for modules you are registered on and you will only be able to apply for assessments that are due for submission in the next 5 working days.

  8. You will receive an outcome very soon after submitting your application. You will receive an email to confirm your application has been processed and the outcome is available and/or you can look in the 'View submitted extension applications' section of the Extension and Extenuating Circumstances System. Please be patient, your outcome will usually be available within a couple of minutes, but occasionally the system may take a little longer. Please only contact the Extensions Team if you cannot see your outcome after a couple of hours.

  9. Requests can be made up to 5 working days before and up to the submission deadline. 

  10. You cannot submit an extension request after the original deadline has passed.

Click here to apply for an extension 

 

 

  FREQUENTLY ASKED QUESTIONS

How many extensions can I have?

You are permitted 2 two working day extensions and 2 five working day extensions each academic year.  

When can I apply for an extension?

You can apply from 5 working days before, and up to the published submission date.

How will I know if my application has been received?

You will receive an outcome very soon after submitting your application. You will receive an email to confirm your application has been processed and the outcome is available and/or you can look in the my applications section of the extension system. Please be patient, your outcome will usually be available within a couple of minutes, but occasionally the system may take a little longer. Please only contact the Extensions Team if you cannot see your outcome after a couple of hours.

Do I have to provide any evidence of my circumstances?

You do not need to provide any evidence when applying for an extension to your submission deadline.

My assessment is not showing in the system - what should I do?

If your assessment is exempt from extensions it should still show in the system but will be labelled as exempt. The system will only allow you to apply for extensions for eligible assessment due for submission in the next 5 working days - please come back nearer the time if the submission date is further ahead.

If you are unable to find the assessment you need to apply for in the system you will be prompted to contact the Extensions Team.  

I have used all my permissible extensions but have experienced problems submitting further assessments.

Firstly, we recommend that you discuss your situation with your Personal Tutor or the School Helpdesk - needing more than 4 extensions in an academic year should be very rare and it is important that your School know you are experiencing difficulties so they can support you where possible.

You could also submit an Extenuating Circumstances application. This is a longer, more detailed process and you will be required to self certify your circumstances. You will normally only receive the outcome of your application when results are released. Details about the Extenuating Circumstances process and how to apply are available here.

I’m registered with D&N/Wellbeing Teams or have experienced severe disruption to my studies – Can I have additional extensions?

No – The extension policy and the associated allocation of extensions applies to all students equally.  Your individual circumstances will be being supported in different ways by either D&N or Wellbeing (or both) and the extensions are just one tool available to all students to help you succeed.  

What if the extension I was given has not given me enough time to complete my assessment?

It is strongly recommended that you discuss your situation with your School if you are still unable to submit your assessment by the extended deadline. This is a longer, more detailed process and you will be required to self certify your circumstances. You will normally only receive the outcome of your application when results are released. Details about the Extenuating Circumstances process and how to apply are available here.

I applied for a two working day extension - can I now change it to a five working day extension?

No - only one application is permitted for each eligible assessment. You should think carefully before making your application about how long you might need. You could also submit an Extenuating Circumstances application. This is a longer, more detailed process and you will be required to self certify your circumstances including why you still unable to submit even though the deadline was extended. YYou will normally only receive the outcome of your application when results are released. Details about the Extenuating Circumstances process and how to apply are available here. It is strongly recommended that you discuss your situation with your School if you are still unable to submit your assessment by the extended deadline.

I have used up my two working day extensions but my assessment does not allow five working day extensions - what should I do?

In these circumstances the system will still allow you to apply using any remaining 5 working day extensions you have. You will still need to submit within 2 working days.

 

 

 

 

 
 

Further Help  

  • For problems accessing Campus Connect or the Extension and Extenuating Circumstances System please raise a call with the IT Service Desk

itservicedesk@rhul.ac.uk

       

  • If you are regularly struggling to meet submission deadlines 

Speak to your tutors if difficulties arise - they can't grant an extension but they can guide you how best to successfully complete your assessment and signpost further support available including the Extenuating Circumstances  process. 

  • If you are experiencing ongoing difficulties while studying at RHUL

The university Wellbeing service may be able to help you. Again, they can't grant an extension but may be able to offer, or signpost you to, more targeted support where appropriate. 

  • For general enquiries about extensions

Contact the Extension team who will be happy to help you. extensions@rhul.ac.uk

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