These items do not form part of the General Regulations, but will also be useful.

Absence through illness

In the case of absence through illness you must inform Student Administration by completing a notification of absence form that is available on the Notification of Absence webpages. 

Fairness and Assurance Policy

Fairness and Assurance Policy [PDF]

Guidance for students wishing to protest on campus

The guidance summarises ‘dos and don’ts’ in relation to student protests on our University campuses. Following this guidance will help to ensure protest activity can be supported and delivered safely for all members of the University and the wider community. 

Student groups ratified with the Students’ Union should always follow the established SU Events process.

Guidance for students wishing to protest on campus [PDF]

Maternity policy

This document provides students and staff with information about how the College will support a student who is pregnant or has decided to terminate a pregnancy. (Last review January 2020)

Policy on Support for Pregnant Students and Students with Very Young Children 

Guidance on Support for Pregnant Students and Students with Very Young Children

Checklist for new and expectant Mothers

Student Maternity Support Plan 

Policy for Course Closure and Suspension

Policy for Course Closure and Suspension [PDF]

Prevent policy

Prevent Policy [PDF]

Safeguarding & the Prevent Duty [PDF]

Statement of Investment Policy

Representatives across the University, including the Students’ Union, are involved in reviewing our Investment Policy, taking into account the importance of environmental, social and corporate governance (ESG) factors and, in particular, issues such as climate change.

The Principles of our Statement of Investment Policy include a commitment to the decarbonisation of the University’s endowment investments and aims to set targets in the following three areas:

• Reduction of future emissions
• Reducing exposure to carbon intensive companies
• Making investments in sustainability-themed investments, for example, climate change mitigation, low carbon technology, social housing, sustainable infrastructure and energy efficiency

The University’s Investment Sub Committee performs a bi-annual analysis of the endowment’s carbon footprint and monitors progress towards the targets.

The Statement of Investment Policy affirms the investment principles that govern decisions about the investment of the College’s endowment.

Royal Holloway Statement of Investment Policy July 2023 (minor amendments June 2024) [PDF]

Student accommodation policy

Student accommodation terms and policies [PDF]

Student data collection

How the University uses student personal data (a fair processing notice).  This notice explains why we collect this data and what our legal basis for doing so is, who we share this data with, and how long we retain this.

Student Data Collection Notice [PDF]

Student emergency and trusted contacts

The University has a responsibility to act reasonably to protect the health, safety and wellbeing of our student and staff community. This policy summarises what student emergency and trusted contact details are considered to be, how their details are collected and held, and under which circumstances the University may choose to use these.

Student emergency and trusted contacts process [PDF]

Student Protection Plan

Further details are available via the Admissions policy and procedure webpage.