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Completing Your Assessments


 


The College has made the decision to move to alternative assessments in place of examinations to support our goal of seeking to ensure that no student is academically disadvantaged as a direct result of coronavirus (Covid-19).  This page contains key information about these assessments inlcuding the type of alternative assessment that will be used for each course module. 

Key Dates

 

Undergraduate Key Dates

 

Alternative Assessment Timetable

Wednesday 08 April 2020

Alternative Assessments Begin

& First Year Portfolio Assignments made available

Monday 04 May 2020

Alternative Assessments End & Deadline for First Year Portfolio Assignments Available

Friday 12 June 2020

UG Deadline for the Submission of Extenuating Circumstances

Thursday 18 June 2020

Results Available

Tuesday 14th July 2020

Postgraduate Key Dates

Alternative Assessment Timetable

Wednesday 08 April 2020

Alternative Assessments Begin

& First Year Portfolio Assignments made available

Monday 04 May 2020

Alternative Assessments End & Deadline for First Year Portfolio Assignments Available

Friday 12 June 2020

 

PGT Deadline for the Submission of Extenuating Circumstances for Assessments completed up until Friday 12 June

 

Thursday 18 June 2020

Results Available

TBC

First Year Assessments

Students in their first year will have their on-campus examinations replaced by a streamlined set of alternative assessments (such as short essay-based questions, problem-solving exercises, or quizzes via Moodle, depending on your programme), or coursework, or a mixture of both. The kind of assessment will depend on your subject area, and the assessment formats will be familiar from earlier in your modules. Your Department will be in touch with you to indicate what kinds of assessments will be included in this ‘portfolio.’

Don’t worry, you will not be asked to attempt any alternative assessment in a format with which you are not familiar already. To help you, department will give full details with teaching, guidance and support for the completion of these assessments, and there will be opportunities to practice the alternative assessments next term. 

First year marks do not count towards your final degree classification, but we require that you pass this ‘portfolio’, and that you complete any outstanding assignments that have already been set.   Decisions about successful completion of Year One and progression will be made by Exam Boards on the basis of all of your summative work and the successful completion of this ‘portfolio’.  You will receive feedback and resit opportunities will be available.

These assessments will be available during the assessment period which lasts from Monday 04 May to Friday 12 June, and all the work will need to be completed by Friday 12 June 2020.

You will also need to continue to complete all outstanding coursework assignments that have been set already in Term 2 as well as any for Term 3.

Alternative Assessment Timetable for Second, Third and Final Year UG and PGT Students

There will be three main forms of alternative assessment, in addition to individual arrangements for replacing practical and oral examinations:
  • Alternative Assignments - Short written pieces to replace text-based subjects
  • Problem-Solving Exercises - Questions on numerical subjects
  • Online Quizzes - Short answer or multiple choice questions answered online

All Alternative Assessments have a window of 23 hours in which to be completed.  Some assessments may also have a time limit within this window which will begin once the assessment is started; your School will inform you where this applies.

 

The 23 hour window allows a break between assessments being submitted and launched so students can be supported with any issues with submission or in preparing for their assessment.  All assessments will be launched at 11:00am on the day indicated on the timetable and are to be completed by 10:00am the following day.  All times are British Summer Time (BST). 

 

Alternative assessments are designed to take a maximum of 3 hours, although some may be shorter and your School will inform you of this.  It is important to understand that students are not expected to spend the whole time window completing the assessment, but that they find an appropriate quiet period in the 23 hour window to undertake the work.

 

Students may have assessments in successive days and multiple assessments within a week.  Much like having more than one exam in a week this is not considered to be detrimental to students’ performance.

 

Alternative Assessment Timetables

Further information on the format of the alternative assessments and information on how you will access and submit these assessments is available on the Schools assessment pages.

Arrangements for Students with Exam Access Arrangements

Some students registered with the Disability & Dyslexia Service (D&DS) will have been eligible for exam access arrangements for assessments conducted under ‘normal’ exam conditions.  As all examinations have been replaced with alternative assessments this year, these arrangements will be adapted as appropriate to the new assessment.

Extra time:  The window of time to submit alternative assessments has been constructed to allow sufficient time for all students to complete their assessments.  For most assessments this includes any additional time previously awarded as a reasonable adjustment for D&DS students.  For students who are required to complete an assessment within a short period, 8 hours or less, within the main assessment window, your extra time will be applied to your assessment as usual. 

Use of Computer: The majority of assessments will be completed with use of a computer.  If you have been asked to submit handwritten assessments, you may use a computer if this is an exam arrangement already agreed by D&DS and you prefer to use a computer.

Flagged Scripts:  The arrangements for flagged scripts will be the same as for using your ‘Green Sticker’ flags for coursework unless your School informs you of an alternative method to flag your script.

Other Arrangements: Specific guidance is being prepared by D&DS and has been distributed to registered students.

D&DS registered students who have questions about their ability to work to the new assessment formats or the arrangements that ahve been agreed for them should contact disability-dyslexia@royalholloway.ac.uk

If you have any questions in relation to a specific assessment and how your arrangements will be implemented please contact your school.

Preparing for Alternative Assessments

The alternative assessment will be made available at the scheduled time (British Summer Time - BST) on the timetable. We recommend that you set aside time to complete the assessment in a space where you can work without distractions or interruptions to complete the paper. It is a good idea to plan where you will work in advance, warn people around you, and switch off your mobile/other communications. If you are in a different time zone to BST, please calculate a suitable time of day in advance so you can ensure that you submit the work by the end of the assessment window.

Students without IT Equipment or Internet Access

We understand that some students may not have adequate access to either IT equipment or internet connections that would enable them to complete their assessments. The following support is available to help you complete this academic year successfully:

  • Financial support - If you are unable to access IT equipment due to financial difficulties students can contact the Financial Wellbeing team to discuss options and an assessment for support from the Study Support Grant. A standard assessment process is used which calculates the level of support based on the difference between annual income and essential expenditure. 
  • IT support - If you are having other difficulties, for example technical difficulties, please refer to the access off-campus support pages.
  • Extenuating circumstances - If your difficulties with IT mean that you are not able to attempt assessments within the allocated time please see our Extensions & Extenuating Circumstances Guidance.