The event is free for Royal Holloway Volunteering Community partners. Your organisation can apply to become a Community Partner by creating an account on our online platform. If you are unsure if your organisations is already a partner, please email us to find out.  

The event is totally free for Royal Holloway students and staff, and is taking place in the middle of Welcome Week, the first week of the academic year.  

When we last held the event on campus more than 3,000 people passed through the Festival, and most community partners talked to dozens of potential volunteers.  

We encourage all community partners to arrive at 11am to that they are ready when the event is formally opened at 12 noon. The event finishes at 3pm.  

Due to the limited space available at the event, we would ask that you only apply for a place if you can attend the entire event. 

We aim to give each partner a table and chairs. 

We recommend bringing your own branded tablecloths if you have them, as well as information about your organisation. We advise you to make your stand as appealing as possible and encourage you to think of interactive activities that might make your stand more appealing to our students and staff. 

We would encourage you to create your own QR codes or websites for students to sign up to your opportunities. You can also use your own computers or tablets to sign people up. We do not reccomend bringing phsyical sign-up sheets as they can be easily lost or misplaced. 

No, the stands will not have access to power sockets. If you do intend to use a laptop or tablet to sign people up, please ensure that your device is fully charged in advance of the event. 

We would encourage you to ensure your stand is staffed for the duration of the event, you can get coffee, tea, sandwiches and snacks from Café on the Square and the Students’ Union shop which can be found on our campus map.  

You cannot park on Founders Square but as long as you have provided your car registration to us in advance you can park in car park 12, 14, 3, 4, 6. 7. 8. 9 or 17. You may not park in a disabled space unless you are a blue badge holder.  

We would prefer you not to do this as the volunteering team have limited space, and items delivered to us by courier can often get lost on campus. 

The event this year is taking place under a covered area.  

We request that you bring no more than four people to staff your stall  

Yes! If you are making posts on social media please use #RHFoV2023 and tag us on Instagram, Facebook and Twitter  

No. The Royal Holloway Festival of Volunteering is taking place at our Egham campus in Surrey. The address for the campus is Royal Holloway, University of London, Egham Hill, Egham, Surrey, TW20 0EX  

You are welcome to bring cold food as long as it is safe to eat and any allergens are clearly displayed. Any food must be covered.

You can apply for a place at the Festival of Volunteering using our online form. 

Yes! Please contact volunteering@royalholloway.ac.uk to discuss this.

This is our only large scale recruitment event, but you are welcome to email us at volunteering@royalholloway.ac.uk to discuss holding a stand outside our Volunteering Hub.